Contracts Administrator | Scarborough , ON

TK Elevator; Toronto; On-site; CAD 50,000 - 75,000; Full time

Benefits offered by this job

Company pension

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

Vision care

Bonus plans for all positions

Wellness Program

Job summary

TK Elevator is seeking a contract administrator to support Canadian operations. The role involves maintaining electronic contract tracking for new and existing contracts, coordinating with local coordinators to ensure branch compliance, and handling bonds and insurance certificates.

The position requires a post-secondary education in contract administration, proficiency in Excel, and strong interpersonal skills to build relationships and meet deadlines in a fast-paced environment.

Qualifications

• Proficiency in Excel and accurate data entry is required.
• Strong interpersonal skills with ability to build and maintain relationships.
• Demonstrated ability to meet deadlines and achieve goals.
• Experience working in a fast-paced, high-volume environment and collaborating on timely basis.

Responsibilities

• Maintain Electronic Contract Tracking for new, existing and potential contracts.
• Collaborate with local coordinators to ensure Canadian branch compliance in a timely manner.
• Prepare and process electronic and hard copy bonds and/or insurance certificates as needed.
• Track and communicate new tenders to the appropriate branch.
• Update prequalification information.
• Coordinate third party claims internally.
• Assist with contract audit requests.
• Provide detailed contract information to branches as required.
• Complete daily, weekly, monthly, and yearly reports.
• Perform other duties as assigned.

Skills

Excel

Data entry

Interpersonal skills

Deadline driven

Multi-tasking

Team collaboration

Education

Post secondary education in contract administration

Job description

• Maintain Electronic Contract Tracking in relation to new, existing and potential contracts
• Ensure Canadian branch compliance by collaborating with local coordinators in a timely manner
• Prepare and process electronic and hard copy bonds and/or insurance certificates as needed
• May be required to track and research and communicate new tenders to appropriate branch.
• Update prequalification information
• Coordinate third party claims internally
• Assist with contract audit requests
• Provide detail contract information to branches as required
• Complete daily, weekly, monthly, and yearly reports
• Perform other duties as assigned

What We Expect

• Maintain Electronic Contract Tracking in relation to new, existing and potential contracts
• Ensure Canadian branch compliance by collaborating with local coordinators in a timely manner
• Prepare and process electronic and hard copy bonds and/or insurance certificates as needed
• May be required to track and research and communicate new tenders to appropriate branch.
• Update prequalification information
• Coordinate third party claims internally
• Validate sales incentive plans
• Assist with contract audit requests
• Provide detail contract information to branches as required
• Complete daily, weekly, monthly, and yearly reports
• Perform other duties as assigned

Who we are looking for

• A minimum of 2 years of relevant experience
• Post secondary education in contract administrative field would be considered an asset
• Excellent interpersonal skills with proven ability to establish rapport and maintain relationships
• Demonstrated ability to adhere to deadlines and achieve goals and objectives
• Proven ability to work in a fast paced, high-volume environment, coupled by the ability to work collaboratively on a timely basis
• Strong problem-solving skills
• Must be proficient in excel and data entry
• Ability to multi-task, organize and manage competing priorities

What we offer

• Total compensation range $50,000 to $75,000
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Bonus plans for all positions
• Wellness Program

Who we are

With customers in over 100 countries served by more than 50,000 employees, TK Elevator achieved sales of around €9 billion in fiscal year 2022/2023. We ensure high levels of customer service globally from our extensive network of about 1,000 locations. Over the past several decades, TK Elevator has established itself as one of the world’s leading elevator companies and became independent after separation from the thyssenkrupp group in August 2020. The company’s most important business line is the service business proudly provided by around 25,000 service technicians. The product portfolio ranges from standardized elevators for low-rise residential buildings to highly customized solutions for skyscrapers. In addition, it covers escalators, moving walks, passenger boarding bridges and stair and platform lifts. Integrated cloud-based solutions, such as the MAX platform, are delivering enhanced services. With these digital offerings, there are no longer any limits to urban mobility. TKE – move beyond.

TK Elevator is one of the world’s leading elevator companies with unique engineering capabilities. Our innovative, efficient and reliable vertical transportation systems have been moving people in Canada for nearly half a century. Our capabilities include high-quality, customer-focused service as well as individual maintenance and modernization packages. Our highly skilled technicians efficiently service a multi-brand portfolio consisting of more than 1.2 million units under maintenance. We’re reshaping the elevator industry and transforming cities into the best places to live.