Contracts Administrator, Purchasing, Pacific Link (Contract)

Trans Mountain Corporation; Calgary; Hybrid; CAD 68,000 - 90,000; Part time

Benefits offered by this job

Competitive compensation

Professional development

Career advancement

Job summary

Trans Mountain Corporation is seeking a Contracts Administrator for the Pacific Link project on a contract basis. The role provides contract administration and coordination support for SCM major contracts and purchasing deliverables across the Pacific Link portfolio.

The ideal candidate has post-secondary education in SCM and at least 3 years of related experience in purchasing, procurement or contract administration, with strong communication and organizational skills.

Qualifications

• Post-secondary education in SCM or related discipline.
• Minimum 3 years of experience in purchasing, procurement or contract administration.
• Experience working with external stakeholders and in conflict resolution.
• Strong understanding of procurement principles and contract administration.

Responsibilities

• Provide purchasing and contract administration support for procurement activities across the Pacific Link project portfolio.
• Coordinate and administer procurement documentation, bid packages, purchase orders, contracts, amendments, and records.
• Support competitive solicitation processes, including RFx, bidder communications, submissions, and record management.
• Maintain procurement and contract files, ensuring documentation is complete and auditable.
• Assist with commercial evaluations, contract award documentation, approvals, and execution activities.
• Support contract administration activities including correspondence, invoice processing, change documentation, and reporting.
• Monitor milestones, deliverables, and action items; escalate risks as needed.
• Collaborate with Project Management, Engineering, Finance, Legal, Indigenous Relations and others to facilitate procurement activities.
• Contribute to process documentation and reporting requirements within SCM.
• Ensure activities comply with policies, procedures and regulations.

Skills

Contract administration

Purchasing

Procurement

Communication skills

Stakeholder coordination

Education

Post-secondary education in Supply Chain Management

Tools

ERP systems

Microsoft Office

Job description

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Contracts Administrator, Purchasing, Pacific Link (Contract)

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Pacific Link

Reports to: Manager, Supply Chain Management Purchasing

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative, motivated, and values - driven individual to join our dynamic team as a Contracts Administrator, Purchasing, Pacific Link (Contract). This position will provide contract administration and coordination support for Supply Chain Management major contract and purchasing deliverables across Pacific Link project portfolio. The successful candidate will support procurement processes from solicitation through contract administration, maintain procurement and purchasing records, coordinate stakeholder activities, and contribute to efficient, compliant, and commercially sound project execution.

Key Responsibilities

• Provide purchasing and contract administration support for procurement activities across the Pacific Link project portfolio.
• Coordinate and administer procurement documentation, bid packages, purchase orders, contracts, amendments, and associated records.
• Support competitive solicitation processes, including RFx preparation, issuance, bidder communications, receipt of submissions, and record management.
• Maintain procurement and contract files, ensuring documentation is complete, accurate, auditable, and aligned with corporate governance requirements.
• Assist with commercial evaluations, contract award documentation, approvals, and execution activities.
• Support contract administration activities including correspondence management, invoice processing, change documentation, reporting, and close-out requirements.
• Monitor purchasing and contract milestones, deliverables, and action items, escalating risks or issues when appropriate.
• Collaborate with Project Management, Engineering, Finance, Legal, Indigenous Relations, and other key stakeholders to facilitate procurement and contracting activities.
• Contribute to continuous improvement initiatives, process documentation, and reporting requirements within the Supply Chain Management project function.
• Ensure procurement and contracting activities are conducted in accordance with organizational policies, procedures, and business practices, and are compliant with relevant regulations.

Qualifications and Professional Experience

• Post‑secondary education in Supply Chain Management or related discipline.
• Minimum of 3 years of related experience supporting purchasing, procurement, contract administration, or supply chain functions.
• Experience working with external stakeholders and in conflict resolution.
• General Oil and Gas product knowledge with Pipelines and Terminals is considered an asset.
• Strong understanding of procurement principles, contract administration practices, and commercial documentation requirements.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• Willingness and ability to travel as required.
• May need to provide support outside of regular business hours and/or on the weekend.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.