Contracts Administrator

Nsbomega; San Juan de Terranova; On-site; CAD 85,000 - 125,000; Full time

Job summary

NSB Omega is seeking a Contracts Administrator (Intermediate, Senior or Specialist) to support our major utilities client in St. John's, NL.

The role requires taking lead on contracting strategies, pre-qualification, RFPs, bid evaluations and award recommendations, and managing post-award activities. You will collaborate with Engineering, Quality, Health and Safety, Legal and Project Controls, oversee change orders, claims, and ensure compliance with the Public Procurement Act and internal

Qualifications

• Minimum ten years progressive experience in similar roles on large capital projects (electric utility).
• Bachelor's degree in Business, Finance, Commerce, Economics, Engineering, Supply Chain or Legal disciplines, or equivalent.
• Demonstrated leadership in developing and leading diverse work teams.
• Commercially astute with a background in complex commercial strategies.
• Experience with multiple forms of contracting (target price, early engagement, unit rate, lump sum, cost reimbursable).
• Adaptable to different work environments.
• Ability to work in a fast-paced environment under pressure with aggressive timelines.
• Experience with the Public Procurement Act would be an asset.

Responsibilities

• Develop and prepare contracting strategies, pre-qualification plans, RFPs, bid evaluation plans, negotiation strategies, and award recommendations.
• Lead post-award contract administration including chairing progress review meetings, notices, change requests, and contract interpretation.
• Collaborate with Engineering, Quality, Health and Safety, Legal, and Project Controls to streamline pre- and post-award contract administration.
• Take part in claims management activities, including assessing and making recommendations regarding dispute avoidance and claim settlements.
• Develop commercial policies and procedures, contract templates, RFPs, tenders, and other commercial documents.
• Ensure compliance with contract terms and conditions; ensure archiving of information per proforma and location.
• Coordinate commercial meetings with Contractors and document discussions; interface with internal/external counsel as needed.
• Manage preparation and approval of change proposals and change orders; maintain a change order register.
• Work with procurement Buyers to ensure timely processing of commercial documents; track performance security and insurance.

Skills

Leadership

Commercial acumen

Adaptability

Ability to work under pressure

Strategic thinking

Timeliness

Education

Bachelor's degree in Business, Finance, Commerce, Economics, Engineering, Supply Chain or Legal disciplines

Job description

NSB Omega is searching for a Contracts Administrator( (INTERMEDIATE, SENIOR OR SPECIALIST) for our MAJOR Utilities Client in St. John's , NL.

Assignment Description

Working on behalf of the Owner, the incumbent will have a level of authority required for day-to-day decision- making,guidedbytheCompany’spoliciesandproceduresandthePublic Procurement Act. Infulfillingthis mandate,theincumbentwillreporttotheSeniorManager,MajorProjects,Commercial(ordelegate)and interface extensively with the Owner’s procurement and project execution teams to ensure their full awarenessofthe requirementsoftheprojects.Further,theincumbentwillbeexpectedtointerfacewith externalpartiesonbehalfofOwnerconcerningcommercialandothermatters.

The ideal candidate will have the experience and education to perform the duties and job functions associated withthisposition,whichinclude,butarenotlimitedto,thefollowing:

• Primarily responsible for the performance of commercial activities on behalf of the Owner, including: o Develop and prepare contracting strategies, pre-qualification plans, bidder lists, Requests for Proposal (RFP) documents, bid evaluation plans, negotiation strategies, award recommendations,andconformingcontractdocumentsthroughstrategicanalysis,planning and risk mitigation.
• o Lead all aspects of post-award contract administration, including chairing progress review meetings, preparing formal notices and letters, processing change requests, negotiating change orders, reviewing payment certificates, analyzing monthly contractor reports, and guiding the project team on contract interpretation.
• o Collaborate with key functional groups including Engineering, Quality, Health and Safety, Environment, Provincial Benefits, Legal, and Project Controls to streamline pre- and post-award contract administration.
• o Take part in claims management activities, including assessing and making recommendations regarding dispute avoidance and claim settlements.
• Developingcommercialpoliciesandprocedures,contracttemplates,requestsforproposals, tenders, and other commercial documents;
• Responsibleforthecommercialintegrityofthepreparation,issuance,evaluation,andaward process associated with commercial offerings;
• EnsuringbothOwnerandcontractorscompliancewithcontracttermsand conditions;
• Ensuringthearchivingofallcommercialinformationintheproformapand location;
• Draftingnoticecommunicationsunderagreementsformanagementreviewand approval;
• CoordinatingcommercialmeetingswithContractorsanddocument discussions;
• Escalatetoandcollaboratewithinternalandexternallegalcounseltoaddresscommercialissues and mitigate risks;
• Managing thepreparationand approvalofchangeproposalsand changeordersand maintaining a change order register;
• Working closely with procurement Buyers to ensure the timely processing of commercial documents;
• Ensurethepropertrackingofallperformancesecurity,insurance,andotherrelevantcommercial documentation to ensure all commercial requirements are being met and coverage does not lapse;
• Coordinatethecloseoutofcontractsonce completed;
• Ensure compliance with internal procurement policies as well as the Public Procurement Act and associated policies and regulations;
• ProvidinggeneralcommercialsupporttotheOwner’sTeam,as required;
• PerformanyothercommercialorprojectdutiesasassignedbytheSeniorManager,Major Projects, Commercial;
• MaintainfilesandadheretoIMstandards; and
• Proactivesupportofasafetyculturewhere"NobodyGets Hurt."

Qualifications:

• Aminimumoften(10)yearsprogressiveexperienceinsimilarrolesonlargecapitalprojects, preferably with a focus on electric utility infrastructure;
• A bachelor’s degree in Business, Finance, Commerce, Economics, Engineering, Supply Chain or Legal disciplines, or equivalent;
• Demonstratedleadershipskillsindevelopingandleadingdiversework teams;
• Commerciallyastuteindividualwithastrongbackgroundincomplexcommercial strategies;
• Experiencewithmultipleformsofcontractingincludingtargetpriceagreements,earlycontractor engagement, and compensation terms including unit rate, lump sum and cost reimbursable;
• Adaptabilitytoperformindifferentwork environments;
• Abilitytoworkinafast-pacedenvironment,underpressure,andwithaggressivetimelines; and
• ExperiencewiththePublic Procurement Actwouldbean asset.