Contract Inventory Planner I

Incora; Quebec; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

8 paid holidays

Vacation time

Sick time

Parental leave

Perkspot discount

Group life insurance

401K plan

Job summary

Incora is seeking a Contract Inventory Planner I to manage the receipt and processing of customer scans, releases and purchase orders at our Central Distribution Facility. You will monitor inventory levels and support Program Managers and FSL teams to meet contract requirements and deadlines.

You will communicate status to customers and internal partners, uphold our values, and strive for outstanding service. Previous experience in contract support and strong MS Office skills are essential.

Qualifications

• Minimum High School Diploma or equivalent and 1–2 years relevent experience in contract support.
• Some college coursework preferred; aerospace industry experience is a plus.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiar with Copilot or AI productivity tools.

Responsibilities

• Prioritize and process incoming scans, releases, and purchase orders and monitor them to ensure they ship on schedule.
• Coordinate the contract review process for LTA contracts, as applicable.
• Audit customer purchase orders to ensure PO compliance prior to release of shipment.
• Coordinate replenishment to meet contract inventory planning and avoid stockouts.
• Communicate requirements to Purchasing and Material Support to sustain inventory levels at CDF/FSL.
• Provide status updates to customers and internal partners to maintain positive relationships.

Skills

Customer service

Distribution

Planning

Microsoft Office proficiency

Education

High School Diploma or equivalent

Some college coursework preferred

Tools

Excel

Word

PowerPoint

Copilot

Job description

Our Incora Story is really taking off – we’d love you to join us for the journey. We are currently seeking an exceptional customer service professional to join us as a Contract Inventory Planner. As the leading supply chain solutions business in the aerospace industry Customers are at the heart of our business.

The Contract Inventory Planner I is accountable for administrating the receipt and processing of the customer scans, releases and purchase orders; monitoring inventory levels at the Central Distribution Facility (CDF) and Forward Stocking Location (FSL) and providing support to Program Managers and FSL employees in order to fulfill the contract requirements. The Contract Inventory Planner I is responsible for maintaining ongoing communication and providing status updates to customers and internal partners (on-site program managers, sales, purchasing and shipping departments) in order to develop and maintain a positive working relationship. Most importantly you will be passionate about our Incora Values and exceeding customer expectations.

Courage Take ownership for issues and problems. Collaboration Share knowledge and experience with others Commitment – Focus on ensuring internal and external customer expectations is met in a timely way. Community – We value our world and everyone who shares it.

What Incora can offer you: An exciting package that includes a great salary and benefits you would expect from a growing ambitious company, a chance to work in a first-class brand-new environment but most importantly we will offer you the chance to become part of our Incora story. We want you to share in the success of Incora, so every employee is eligible for one of our incentive's programs.

Benefits

• Incora offers 8 Paid Holidays with 2 additional Floating Holidays for all Full-Time employees.
• Full-Time Non-Exempt employees receive up to 80 hours of Vacation per year, increasing with length of service.
• They will receive a separate amount of Sick Time.
• Family friendly policies such as 2 weeks paid parental leave.
• We believe every little help by offering a generous discount portal only available to Incora employees vis Perkspot.
• Employers paid Group Life Insurance at 1x salary, STD, and LTD.
• Incora offers a 401K plan with company match.

** French must be first language**

Responsibilities

About you Contract Inventory Planner I shall be responsible for coordinating basic level contracts that meet, but are not limited to the following requirements:

• a. 1-500 standard hardware part numbers
• b. Minimal customer portal interface
• c. No Special Inspection required
• d. No kits
• e. Minimal volume/complexity customer reports only

• Prioritize and process incoming scans, releases and purchase orders and monitor them to ensure they ship on schedule.
• Coordinate the contract review process for LTA contracts, as applicable.
• Audit customer purchase orders to ensure PO compliance prior to release of shipment
• Coordinate replenishment for contract to ensure contract inventory planning is satisfied to ensure 0 stock outs by reviewing the Replenishment Workfile to determine when inventory needs to be purchased or transferred
• Communicate requirements to Purchasing and Material Support to ensure sustained inventory levels at the Central Distribution Facility (CDF) and Forward Stocking Location (FSL)
• Communicate order and delivery status to internal/external customers. Foster excellence in writien and verbal communication. with external and internal customers.
• Coordinate all backorders to closure, to ensure order fulfillment. Support root cause initiatives to attain a level of 0 backorders.
• Update bin records aaccurately and timely for business needs.
• Run open order reports daily to ensure open orders ship on schedule
• Act as account managers to ensure flow of parts to meet customer deliveries on time. Strive for 95% or better on-time delivery.
• Support and attend customer program review and coordinate with internal teams on action items
• Ensure the highest level of customer service to support Wesco's Voice of the Customer initiative
• Participate in green belt assigned projects to support departments improvement initiatives

Minimum High School Diploma or equivalent and 1-2 years relevent experience in contract support; some college coursework preferred. Previous work experience in customer service, distribution and/or planning, preferably within the aerospace industry Demonstrated ability to successfully learn and perform Contract Administration Support duties and entry-level training Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint) is essential, alongside experience using Copilot or other AI tools to enhance productivity

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need. This is not a contract, expressed or implied.

Each of these companies is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

In compliance with the Americans with Disabilities Act, we are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need an accommodation to apply for a position or to perform the essential functions of the role, please contact Human Resources at [e-mail].

We pride ourselves on offering:

• Industry-leading capabilities
• Innovative solutions
• Greater customer value
• Trusted supplier relationships
• Business growth and operational efficiency