Contract Administrator

Convergint; Burnaby; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Medical & dental benefits

RRSP employer contribution

Safety program

Job summary

Convergint is seeking a team-oriented Contract Administrator to support the contracts department in Canada. You will assist with subcontract agreements, insurance, and prequalification while coordinating with our legal resources to keep contracts compliant and organized.

Your role includes supporting sales with the FlexPay Lease Program, obtaining required signatures, and maintaining Canadian licenses and security clearances. Strong attention to detail and bilingual ability are preferred.

Qualifications

• College diploma or equivalent; experience considered
• Contract Management Certificate desirable
• Minimum two years of contracts administration experience
• Minimum one year of financial experience in construction environment
• Proficient in MS Outlook, Excel, PowerPoint and Word
• Bilingual French preferred

Responsibilities

• Assist with Master Subcontract Agreements, prequalification, insurance and WCB documents.
• Liaise with legal team and resolve contract issues.
• Upload contracts for legal review in contracts database.
• Obtain insurance certificates, bonds and supporting documents as required.
• Assist Sales with Convergint FlexPay Lease Program.
• Assist with signatures, tracking, mailing and filing Canadian contracts.
• Maintain/tracking Provincial Licenses and renewals for all Canadian locations.
• Manage security clearance program (ACSO).
• Assist with safety prequalification submissions for RFQ and projects.
• Schedule training and track certifications for safety, trades, and products nationwide.
• Create new safety programs and communications for the nation.

Skills

Interpersonal skills

Customer service

Detail oriented

Team orientation

Time management

French speaking (preferred)

Communication

Education

College diploma in Business Administration, Accounting or similar program

Contract Management Certificate

Tools

Microsoft Office

Job description

Convergint is currently recruiting for a team-oriented, results-driven, Contract Administrator to join our amazing culture. Under direct supervision, the Contract Administrator will assist in all aspects including providing prompt responses to customers and colleagues, tracking and communicating subcontractor status, all while maintaining organization and efficiency within the legal/contracts department.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide

What you’ll do with “Our Training and Your Experience”

• Assist with Master Subcontract Agreements, prequalification, insurance and WCB documents in accordance with our Subcontractor Management Plan.
• Liaise with our legal team and eliminate any contract issues to the appropriate legal resource.
• Upload contracts for legal review to contracts database.
• Obtain insurance certificates, bonds and supporting documents as required through review of RFP/contract requirements.
• Assist Sales Team with Convergint FlexPay Lease Program.
• Assist with obtaining signatures, track, mail and file all Canadian contracts and other necessary documents.
• Assist with maintaining/tracking Provincial Licenses and renewals for all Canadian locations.
• Manage Convergint’s security clearance program (ACSO).
• Assist with safety prequalification submissions for RFQ and Project awards.
• Book training sessions and tracking of all certifications for safety, trade and product for colleagues nationwide.
• Assist with creating new safety programs and communications to the nation.
• Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service.
• Executes all work in accordance with Provincial, local regulations, general best practices as well as company health and safety policies and procedures.
• Communicates with and works with the other team members consistently to improve overall operations of the Convergint Technology Center, and company.
• Keeps up to date and informed on all company policies.
• Presents a professional image of Convergint at all times in appearance and behavior.
• Performs other duties and responsibilities as requested or required.

What You’ll Need

• Good interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
• Good Microsoft Outlook, Excel, PowerPoint and Word skills.
• Some legal knowledge with respect to contracts, liens, insurance, bonds, etc.
• Some accounts receivable knowledge.
• Good customer service/care skills.
• Strong attention to detail and results focused.
• Strong team orientation.
• Flexibility to adapt to changing priorities and direction in a dynamic work environment.
• Strong organizational/time management skills.
• Bilingual candidates with French speaking preferred.

Requirements

• College diploma in Business Administration, Accounting or similar program desirable; extensive relevant experience will also be considered.
• Contract Management Certificate desirable.
• Minimum two years of previous contracts administration experience.
• Minimum one year of financial experience in a construction environment.

Company Benefits And Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company.

We offer a variety of programs and exceptional benefits to all of our colleagues:

• Company Holidays and Paid Time Off
• Immediate comprehensive benefit plan (medical, dental, etc.)
• Employer contribution to RRSP;
• Work environment committed to safety;
• Colleague Assistance Program
• Tuition reimbursement
• Corporate Social Responsibility Day
• And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Disability accommodations are available on request for candidates taking part in all stages of the recruitment process.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

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