Contract Administrator

Stantec; Calgary; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Wellness program

RRSP plan

Employee stock purchase program

Tuition reimbursement

Paid time off

Job summary

Stantec is seeking a Junior/Intermediate Contract Administrator to join our multidisciplinary team across Alberta and Canada. You will assist in contracting strategy, process RFx packages, and monitor contract progress for complex, fast-paced projects.

You will liaise with clients and project teams, preparing administration deliverables and evaluating changes and claims while ensuring compliance with contract terms and schedules.

Qualifications

• Strong knowledge of procurement and contracting principles, change management, and schedule impacts.
• Familiarity with lump sum, unit rate, and reimbursable contracts is a plus.
• Experience in EPC/EPCM environments is an asset.
• Professional designations such as SCMP are a plus.

Responsibilities

• Assist in developing contracting strategy and execution plans.
• Support contracting cycle: RFX, clarifications, evaluations, negotiations.
• Monitor contract progress and ensure compliance with terms.
• Coordinate with clients, PMs, and subconsultants to advance deliverables.
• Prepare contract administration deliverables: drawings, RFIs, change orders, invoices, close-out.
• Review contractor submissions and evaluate changes/claims.
• Support contract administration during construction and close-out.

Skills

Procurement knowledge

Contract administration

Change management

Negotiation

Scheduling

Communication

Education

Diploma/degree in Business or Engineering

Construction/Engineering/SCMP asset

Tools

Microsoft Office

Document management systems

Job description

At Stantec, we know the work we do matters. From decarbonizing mines to modernizing electric grids and building the infrastructure that fuels communities, we’re powering the world. Our clients come to us with their biggest, most complex challenges because that’s where we thrive. And we’re looking for problem solvers, high achievers, and visionaries to help us.

Join us for a chance to grow professionally at one of the world’s top design firms while building our clean energy future.

We have a number of projects across Canada that require a Junior/Intermediate Contract Administrator to be part of our award-winning team.

As a Contract Administrator, you will work as part of an integrated, multidisciplinary team delivering complex projects in Alberta and across Canada, with potential support for select US projects. You will be responsible for coordinating and administering contract award and subsequent contract administration activities related to complex, fast-paced contracts.

Your Key Responsibilities

• Support the development of contracting strategy and contract execution plans
• Support the contracting cycle, including preparation of RFX packages, clarifications, evaluations, and negotiation support
• Interpret contracts and ensure compliance with contract terms
• Monitor and verify contract progress
• Review schedules and support assessment of delay impacts as they relate to contract performance and change events
• Liaise with clients, project managers, and subconsultants to move construction deliverables forward
• Prepare and process contract administration deliverables, including: - Technical drawing submittals
• Requests for information
• Change directives, contemplated change notices, and change orders
• Contract amendments
• Progress payment certificates
• Evaluate contractors' submissions for changes and claims
• Support construction-phase contract administration activities, including coordination of contract changes, progress tracking, and issue resolution
• Process contract close-out documents
• Prepare various reports and other correspondence related to areas of responsibility

Your Capabilities and Credentials

• Strong knowledge of procurement and contracting principles, methods, procedures, and practices, including contract administration related to change management, claims, schedule impacts, and delays
• Familiarity with common contract models, including lump sum, unit rate, and reimbursable arrangements, is considered an asset
• Working knowledge of relevant engineering and construction practices within the Energy & Resources sector, as well as pertinent legislation, standards, and scheduling methods
• Experience supporting construction-phase contract administration and working with project teams during execution is considered an asset
• Sound judgment, strong analytical and problem-solving abilities to assess commercial risks and support effective decision-making
• Effective interpersonal, negotiation, presentation, and communication skills (verbal and written), with the ability to collaborate across multidisciplinary teams
• Demonstrated organizational, administrative, and decision-making skills required to effectively handle changing priorities and project deadlines
• Ability to coordinate the efforts of others to accomplish objectives
• Good working knowledge of standard business and project tools, including Microsoft Office Suite and document management systems

Education and Experience

• Diploma or degree in Business, Supply Chain, Engineering, Construction Management, or a related field
• Junior: 2-5 years of relevant experience in contract administration, procurement, or project support
• Intermediate: 5-10 years of relevant experience in contract administration within engineering, construction, or Energy & Resources projects
• Experience supporting or administering contracts in an EPC/EPCM environment is considered an asset
• Professional designations such as SCMP (Supply Chain Management Professional) or equivalent are considered an asset

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each others' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

#EnergyAcceleration

Pay Transparency

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary

• Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
• Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.