Contract Administrator

Arcadis; London; On-site; USD 78,000 - 117,000; Full time

Job summary

A leading company is seeking a Contract Administrator to manage construction contracts, ensuring compliance and effective communication between stakeholders. The role requires strong analytical, negotiation, and organizational skills, with a focus on delivering sustainable solutions. Join a team committed to equality and diversity while making a meaningful impact.

Qualifications

• 5+ years of experience in construction administration.
• PEO or OACETT registration in good standing.

Responsibilities

• Administer the construction contract on behalf of the owner/client.
• Monitor contract performance and compliance with terms.
• Liaise with the Client, Contractors, and other stakeholders.

Skills

Analytical Skills

Communication

Negotiation

Organizational Skills

Education

Post-secondary education in Construction Management

Civil Engineering

Tools

MS Word

Excel

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

A Contract Administrator plays a crucial role in ensuring that contractual agreements are managed efficiently and effectively. In essence, a Contract Administrator is responsible for safeguarding the Client’s interest by ensuring that contracts are well managed and Contractors & other service providers deliver services as agreed.

Role accountabilities:

Contract Management:

• Administer the construction contract (s) on behalf of the owner/client, typically for a government agency/municipality.
• Monitoring contract performance to ensure compliance with terms and conditions.
• Monitor the progress of the work and provide updates to the owner.
• Handling contract disputes and resolving issues that arise.
• Managing contract renewals, extensions & terminations.
• Resolve construction issues through the RFI, Site Instruction and Change Order Processes.
• Site inspections when required to verify site conditions, work completion and contract specifications compliance.
• Managing contract Budget & Schedule and proactively mitigate or report deviations and exceptions to relevant parties & stakeholders.

Financial Management:

• Administer payment and resolving claims with the contractor.
• Reviewing & approving contractor/subcontractors’ invoices and payment requests.
• Prepare reports, usually of a financial nature, relating to contract costs, incremental contract funding, number/dollar value of contracts received in given time-period, and project status reports.

Collaboration & Communication:

• Liaising with the Client, Contractors, municipal departments, utility companies, ROW authorities and other relevant stakeholders.
• Facilitating/Leading meetings and negotiations.
• Communicating contract requirements and requirements to relevant parties.

Compliance & Risk Management:

• Ensure contracts comply with relevant laws, regulations and municipal policies.
• Identifying and mitigating potential Risks & Issues associated with Contracts using Risks & Issues Registry or other contractual or acceptable means.
• Maintain accurate contract records and documentations.
• Overseeing the Quality Assurance program and administering Non-Conformances to the work.

People Management:

• Manage and supervise the inspection and administration staff working on the project.
• Perform other responsibilities associated with this position as may be appropriate.

Qualifications & Experience:

• Post-secondary education in Construction Management, Civil Engineering, and/or related engineering field
• 5+ years of experience in construction administration
• PEO or OACETT registration in good standing
• Requires strong ability to multi-task under pressure and time constraints to meet various deadlines while maintaining keen attention to detail
• Technical understanding of applicable government technical standards and general engineering practices, processes, and legislative regulation
• Knowledge of the Contract Administration requirements
• Knowledge of applicable design standards, OPS specifications, standard drawings, and quality control / quality assurance material testing methods
• Knowledge of the application of transportation construction practices and methods including the applicable quality assurance procedures
• Proven analytical, communication, and negotiation skills
• Effective organizational and interpersonal skills
• Ability to utilize computer software such as MS Word, Excel, including experience with specific software and with material payment calculation methods
• G License required

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $78,000 - $117,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.