Construction Project Coordinator: Docs & Scheduling

Modern Niagara; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Pension plan

Health & dental

Health spending account

Employee assistance program

Vacation days

Parental leave top-up

Community day

Corporate discounts

Job summary

Modern Niagara is seeking a Project Coordinator to support the Project Manager in delivering mechanical contracting projects. You will handle administrative tasks, document control, scheduling, and communication to keep work moving safely and efficiently.

You will collaborate with field teams, subcontractors, and vendors, maintain start-up binders, and contribute to process improvements while adhering to Modern Niagara standards and client expectations.

Qualifications

• Post-secondary education in Construction Management or equivalent.
• 1+ years of Project Coordination experience in construction or mechanical contracting.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills and attention to detail.
• Clear and effective communication skills.
• Hold or be eligible to obtain Government of Canada security clearance (project specific requirement).

Responsibilities

• Provide administrative support to Project Managers, Project Teams, and Site Superintendents.
• Organize and distribute project-related documents and drawings from manufacturers, suppliers, and subcontractors.
• Perform data system entries (purchase orders, change orders, WIP forecast sheets, construction schedules).
• Set up and maintain project start-up binders.
• Create, log, and track all project communication and documentation.
• Negotiate and manage contracts with subcontractors and vendors where required.
• Maintain document control of all site paperwork.
• Participate in operational meetings and project reviews.
• Perform additional related duties as required under the direction of the hiring manager.

Skills

Project coordination

Microsoft Office

Communication

Organization

Education

Construction Management degree

Tools

Project management software

Job description

Modern Niagara is seeking a Project Coordinator to support the Project Manager in delivering mechanical contracting projects. You will handle administrative tasks, document control, scheduling, and communication to keep work moving safely and efficiently.

You will collaborate with field teams, subcontractors, and vendors, maintain start-up binders, and contribute to process improvements while adhering to Modern Niagara standards and client expectations.