Construction Project Coordinator – Custom Homes & Renovations

Severn Woods Fine Homes; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Full-time position

3 weeks vacation

Job summary

Severn Woods Fine Homes in Toronto, ON seeks a Construction Project Coordinator to support residential projects from pre-construction through completion. You will coordinate purchasing, budgets, invoicing, documentation, schedules, and communications with homeowners and trade partners.

Working closely with the president, Office Manager, Project Managers, Site Supervisors, and suppliers, you will maintain Buildertrend records, track costs, and ensure accurate project documentation and timely

Qualifications

• 3–5 years of experience in construction project coordination or construction administration.
• Strong organizational skills and the ability to manage details across multiple projects.
• Confidence with invoices, purchase orders, budgets, and financial records.
• Clear, courteous written and verbal communication with homeowners, trades, and colleagues.

Responsibilities

• Maintain accurate project budgets, schedules, purchase orders, change orders, invoices, and documentation in Buildertrend.
• Support Project Managers, Site Supervisors, and the Estimator with coordination, cost tracking, scheduling, and administrative needs.
• Prepare and track purchase orders, reconcile subcontractor and supplier invoices, and coordinate payments with the Office Manager.
• Document change orders, coordinate homeowner approvals, and maintain accurate project budgets and financial records.
• Coordinate material selections, orders, deliveries, and outstanding items with homeowners and trades.
• Prepare monthly client invoicing and project cost, labour, gross margin, and profitability reports.
• Maintain project drawings, daily logs, photographs, schedules, and supporting documentation in Buildertrend and OneDrive.
• Prepare startup, site safety, permit, and closeout documentation, including WSIB and subcontractor records.
• Coordinate production meetings and follow up with Project Managers on schedules and budgets.
• Support payroll by maintaining accurate time records and project labour hours.
• Communicate professionally with homeowners regarding invoices and documentation.

Skills

Construction experience

Organizational skills

Numerical accuracy

Communication skills

Independent work

Construction software

Driver's license

Budget management

Tools

Buildertrend

OneDrive

Job description

Severn Woods Fine Homes

Construction Project Coordinator - Custom Homes & Renovations

Location: Toronto, ON | Office-based coordination

Put your organizational skills to work on homes built with care.

Keep projects organized, help homeowners stay informed, and provide project managers with the coordination and administrative support they need to deliver quality work. If you enjoy managing details, solving problems, and following through on commitments, this role offers the opportunity to contribute to custom-home construction and major residential renovation projects.

About Us

Severn Woods Fine Homes specializes in luxury custom homes and whole-home renovations in Toronto. We work with homeowners, architects, designers, consultants, and trade partners to turn detailed plans into thoughtfully finished living spaces. Our values are straightforward: communicate clearly, deliver quality work, treat people respectfully, and follow through on commitments.

About the Role

As our Construction Project Coordinator, you will support residential construction projects from pre-construction handoff through project completion. Working closely with the company president, Office Manager, Project Managers, Site Supervisors, and trade partners, you will coordinate purchasing, budgets, invoicing, documentation, schedules, and project information.

You will play an important role in maintaining accurate project records in Buildertrend, tracking costs, coordinating material orders, and ensuring that project teams have the information and documentation they need. You will also communicate with homeowners, suppliers, and design professionals regarding approvals, invoices, selections, and project documentation.

This is a hands‑on coordination role requiring strong organization, financial accuracy, and independent follow-through. Project Managers remain the primary client contacts and retain responsibility for project decisions.

Key Responsibilities

• Maintain accurate project budgets, schedules, purchase orders, change orders, invoices, and documentation in Buildertrend.
• Support Project Managers, Site Supervisors, and the Estimator with project coordination, cost tracking, scheduling, and administrative requirements.
• Prepare and track purchase orders, reconcile subcontractor and supplier invoices, and coordinate payments with the Office Manager.
• Document change orders, coordinate homeowner approvals, and maintain accurate project budgets and financial records.
• Coordinate material selections, orders, deliveries, and outstanding items with homeowners, trades, suppliers, and design professionals.
• Prepare monthly client invoicing and project cost, labour, gross margin, and profitability reports.
• Maintain project drawings, daily logs, photographs, schedules, and supporting documentation in Buildertrend and OneDrive.
• Prepare project startup, site safety, permit, and closeout documentation, including required WSIB and subcontractor records.
• Coordinate production meetings and follow up with Project Managers on schedules, budgets, labour, and outstanding decisions.
• Support payroll administration by maintaining accurate employee time records and project labour hours.
• Communicate professionally with homeowners regarding invoices, material selections, approvals, and project documentation.
• Maintain project checklists, support site teams with required information and supplies, and recommend improvements to coordination processes.

Qualifications

What you'll bring:

• 3-5 years of experience in construction project coordination, production coordination, or construction administration.
• Strong organizational skills and the ability to manage details across multiple construction projects.
• Confidence working with invoices, purchase orders, budgets, and financial records.
• Strong numerical accuracy, attention to detail, and ability to maintain organized project documentation.
• Clear, courteous written and verbal communication with homeowners, trades, suppliers, and colleagues.
• Initiative, dependable follow-through, and the ability to work independently.
• Sound judgment about when to resolve an issue and when to seek management direction.
• Comfort using construction management software and maintaining consistent administrative processes.
• Must have their own transportation, a valid driver's license, and a clean driving record.

Preferred Experience

• Extensive experience using Buildertrend for project administration, financial tracking, scheduling, and client communication.
• Familiarity with custom-home construction or major residential renovations.
• General understanding of residential construction materials, trades, and building processes.
• Experience coordinating purchase orders, change orders, subcontractor invoices, and project budgets.
• Familiarity with construction documentation, WSIB records, and site safety administration.

Pay and Benefits

• Full-time, permanent position
• Salary: CAD $60,000 - $80,000, based on experience and skills.
• Paid time off (3 weeks vacation)

Why Join Severn Woods Fine Homes?

• Bring your strengths to a small team where accurate coordination directly supports the people building each home.
• Work with leadership that values family, communication, integrity, and keeping commitments.
• Contribute to meaningful residential projects and respectful relationships with homeowners and trade partners.
• Use your experience to improve everyday processes and expand your knowledge of construction operations.

Severn Woods Fine Homes is an equal opportunity employer and considers qualified applicants without regard to legally protected characteristics.