Construction Project Administrator (1-Year Contract)

Medallion Corporation; Toronto; On-site; CAD 48,000 - 60,000; Full time

Job summary

Medallion Corporation is seeking an Administrator (Mat Leave Contract) to support the Construction and Development team in Toronto. This one-year role focuses on document control, coordination with consultants and vendors, and keeping accurate project records from initial documentation through turnover.

The position requires organizational excellence, strong communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Minimum 3 years’ experience preferred in administration or project support.
• Proficient in MS Office; experience with MS Projects and SharePoint.
• Knowledge of Yardi One and Invitely software is an asset.
• Excellent written and verbal communication skills; detail-oriented.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, resourceful, and capable of working independently and with a team.

Responsibilities

• Organize, log, file, and maintain project documentation in SharePoint.
• Coordinate with architects, engineers, subcontractors, and suppliers on contracts and RFIs.
• Maintain vendor and subcontractor compliance documents (WSIB, insurances) and monitor expirations.
• Prepare final document turnover packages for project completion.
• Provide administrative support to the project team as needed.
• Submit building permit applications through online municipal portals.
• Draft correspondence and manage project records for audits.
• Schedule meetings for project teams and stakeholders.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Ability to manage multiple priorities

Proactive and resourceful

Independent and collaborative work

Education

Experience with construction/project administration

Tools

MS Office

MS Projects

SharePoint

Yardi One

Invitely software (Astley Gilbert)

Job description

Medallion Corporation is seeking an Administrator (Mat Leave Contract) to support the Construction and Development team in Toronto. This one-year role focuses on document control, coordination with consultants and vendors, and keeping accurate project records from initial documentation through turnover.

The position requires organizational excellence, strong communication, and the ability to manage multiple priorities in a fast-paced environment.