Construction Clerk (Contract)

Tomlinson Group of Companies; Ottawa; Hybrid; CAD 28,000 - 30,000; Part time

Job summary

The Tomlinson Group of Companies is seeking an onsite Construction Clerk for a 6-month contract on a Ottawa-area construction site. The role focuses on administrative tasks and requires reliable transportation to the site.

The ideal candidate is organized, detail-oriented, and able to manage multiple tasks, with proficiency in Microsoft Office and strong communication skills to support project documentation, invoicing, and safety records.

Qualifications

• Previous experience in an administrative role, preferably in construction.
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work onsite at a construction environment.

Responsibilities

• Organize and maintain project documents, such as contracts, permits, and reports.
• Track project schedules and budgets.
• File and manage records electronically and physically.
• Prepare and distribute meeting notes and communications.
• Handle phone calls, emails, and other correspondence.
• Assist with data entry and general administrative tasks.
• Help prepare invoices and purchase orders; track expenses.
• Keep records of safety inspections and incident reports.

Skills

Organizational skills

Multitasking

Communication skills

Tools

Microsoft Office

Job description

Construction Clerk (Contract)

R.W. Tomlinson is looking for an onsite Construction Clerk to help manage administrative tasks. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks efficiently in an onsite environment.

This is a 6-month contract role. The role is based on a construction job site, and the incumbent must have reliable transportation.

Vacancy Type: Replacement

KEY RESPONSIBILITIES:

• Paperwork Management
  • Organize and maintain project documents such as contracts, permits, and reports.
  • Keep track of project schedules and budgets.
  • File and manage records both electronically and physically.
• Onsite Administrative Support
  • Prepare and distribute meeting notes and other communications.
  • Handle phone calls, emails, and other correspondence.
  • Assist with data entry and general administrative tasks.
• Financial Assistance
  • Help prepare invoices and purchase orders.
  • Track expenses
• Compliance and Safety
  • Keep records of safety inspections and incident reports.

• Previous experience in an administrative role, preferably in construction.
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work effectively in an onsite construction environment.

COMPENSATION INFORMATION:

The expected range for this position is $20 - $22 per hour. Placement within the range is dependent on a variety of factors including qualifications and experience.

TOMLINSON OFFERS:

• Competitive wages
• Bonus programs
• Employer paid health and dental benefits
• Extensive training programs and tuition reimbursement
• Retirement benefits program
• Family-oriented team environment
• Employee discounts and other rewards programs

The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies. We are committed to leveraging the latest technology to enhance our recruitment process. We may use AI tools in the screening and selection of candidates to efficiently and fairly assess all applicants. A Recruiter will review all results generated by AI. If you have any questions, please contact our HR department.