Construction Administrator / Executive Assistant

Onni Property Management Services Ltd; Vancouver; On-site; CAD 70,000 - 90,000; Full time

Job summary

An established industry player is seeking a Construction Administrator / Executive Assistant to join their dynamic team in Vancouver. This exciting role involves supporting project teams, managing communications, and drafting essential construction documents. With over 50 years of experience in building communities, the company emphasizes quality construction and innovation. The ideal candidate will possess strong organizational skills, a proactive attitude, and a Bachelor's Degree, ensuring smooth project execution in a fast-paced environment. Join a firm that values professional growth and offers competitive pay and benefits.

Benefits

Competitive Pay

Benefits

Professional Growth Opportunities

Qualifications

• 2-3 years of administrative experience in construction or related fields.
• Experience with construction documents and blueprints.

Responsibilities

• Support Project Managers with meetings, documents, and invoicing.
• Draft construction documents and coordinate with trades and vendors.

Skills

Organizational Skills

Multitasking

Communication Skills

Problem-Solving

Education

Bachelor's Degree

Tools

Microsoft Office

WorkDay

Smartsheet

SharePoint

Job description

Construction Administrator / Executive Assistant

Job ID:

101961

Job Type:

Full Time

Category:

Administrative

Posted:

2025-05-09

Location:

Vancouver, BC V5K 0A3, Canada

Job Views:

4

Salary Range:

$70,000 - $90,000

Job Description:

This role is with Onni Property Management Services Ltd, based in Vancouver. The position requires a candidate with a Bachelor's Degree and 2-3 years of administrative experience, preferably in construction or related fields. The role involves supporting project teams, managing communications, drafting construction documents, coordinating meetings, and providing administrative support to ensure smooth project execution. The position offers competitive pay, benefits, and opportunities for professional growth.

Responsibilities:

• Support Project Managers and Coordinators with meetings, minutes, scheduling, documents, invoicing, and contracts
• Manage communications and respond professionally
• Draft construction documents and coordinate with trades and vendors
• Track project timelines and support deliverables
• Prioritize tasks in a fast-paced environment
• Coordinate calendars and travel logistics
• Provide technical writing support and maintain organized workspace
• Assist with office administration, contact databases, presentations, and event planning
• Order supplies, manage project materials, and support executives with special projects
• Coordinate with project teams on financial documents and follow-ups
• Maintain confidentiality and handle sensitive information

Qualifications:

• Experience with construction documents and blueprints
• Strong organizational and multitasking skills
• Proactive problem-solving and initiative
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office; experience with WorkDay, Smartsheet, SharePoint is a plus
• Valid BC Driver's License
• Discreet, reliable, and positive attitude

About the Company:

Onni has been building communities across North America for over 50 years, focusing on quality construction, innovation, and customer satisfaction.

How To Apply:

Apply through the link on the job posting, attaching your resume and relevant documents. Only shortlisted candidates will be contacted.