Communications and Project Coordinator

Marberg Staffing; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

An innovative staffing agency seeks a Communications and Project Coordinator to support a provincial government ministry. This role involves managing communications, coordinating projects, and executing events with a focus on quality and timeliness. You'll collaborate with senior management, produce materials for various platforms, and ensure effective communication strategies. Ideal candidates will possess strong project management skills and a Bachelor's degree in Communications. Join this dynamic team to make a meaningful impact in the public sector while enjoying a hybrid work environment.

Qualifications

• Bachelor's degree in Communications or related field required.
• 2+ years of experience in communications and project coordination.

Responsibilities

• Support planning and delivery of ministry communications and events.
• Coordinate marketing strategies and manage logistical components of events.

Skills

Project Coordination

Communication Skills

Time Management

Event Planning

MS Office 365

MS Project

SharePoint

Graphic Design

Education

Bachelor's degree in Communications

Tools

MS Office 365

MS Project

SharePoint

Web Content Management Platforms

Job description

Join to apply for the Communications and Project Coordinator role at Marberg Staffing

Join to apply for the Communications and Project Coordinator role at Marberg Staffing

This range is provided by Marberg Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$29.00/hr - CA$33.00/hr

Direct message the job poster from Marberg Staffing

Communications and Project Coordinator for provincial government ministry client, Downtown Toronto.

Job Type: Temporary.

Initial Term: May 20, 2025 to August 27, 2025.

Target Compensation: From $29 per hour to $33 per hour, according to experience.

Regular Work Hours: FULL TIME WORK HOURS – 7.25 work hours per day, not including unpaid lunch break, to be worked during regular business hours, Monday to Friday (36.25 work hours per week).

Work Location: Hybrid - combination of remote work and onsite work at Client's Downtown Toronto office, near TTC station. Onsite work expectations subject always to client business requirements, and may change according to client business need.

Responsibilities Summary:

Support the planning, coordination, evaluation, and delivery of ministry communications, special projects and events.

• Provide complex project communications and coordination to ministry, ensuring that time and quality targets are met and senior staff are informed on progress.
• Produce and update communications materials for ministry intranet site. Administer and maintain internal site, updating content and site organization under direction from senior management and according to policies, procedures and sector best practices.
• Lead the planning, design, marketing and execution of special projects and events through all stages of development.
• Coordinate marketing for special events by planning communications strategies, writes/edits communications material and obtains necessary approvals, circulates promotional/communications materials to staff, clients and stakeholders.
• Liaise with senior management to set event priorities, establish objectives, workplans, timelines, budget, communications requirements, manage resources, and assign roles and responsibilities for specific tasks.
• Manage logistical components of event including ensuring proper set-up, sufficient staffing, effective delivery and distribution of materials, resolving on-the-spot problems, evaluating the implementation and overall success of event.
• Establish, organize, and maintain electronic and manual project documents and records; coordinate the establishment and maintenance of eRoom/SharePoint/shared folders, including membership management.
• Maintain project schedules in MS Project; monitor project activities; identify and flag deliverables and timeline delays.
• Schedule and organize meetings/workshops, arrange logistics, compile and distribute meeting materials and agendas, attend meetings, take minutes, and ensure action or follow-up items are clearly communicated and understood.
• Design, develop, implement, and maintain tools (e.g., spreadsheets, reports) to meet local administrative needs.
• Liaise with senior staff and management to expedite timely scheduling and resolution of issues/materials; provide information/advice to organize responses.
• Respond to routine inquiries and correspondence on behalf of senior leadership within established administrative policies and procedures; maintain office subject files.
• Review, recommend, and implement new/revised administrative procedures to improve office operations; update/maintain office procedures manuals.
• Support Administrative staff in purchasing supplies, assets, and services (e.g., telecommunications, IT services); manage payment of invoices; retain/file all appropriate records.
• Other project management and administrative duties as assigned by senior leadership.

Qualifications:

Education: Bachelor's degree in Communications, Public Relations, or related field, or applicable combination of work experience and education.

Preferred Work Experience: At least 2+ years of progressive, related work experience in communications and project coordination.

Preferred Sector Experience: Government, public sector or non-profit organization work experience preferred.

Technical and Language Skills Requirements:

• Proficient in MS Project, SharePoint, and web content management platforms (may be tested).
• Advanced proficiency in MSOffice 365, including Excel and Word (will be tested).
• Proficient in creative design software programs and web resources to develop a range of graphic designs for communications materials.
• Expert level English communication skills, both written and verbal, including strong business writing skills, excellent spelling, grammar, proofreading, and syntax, and polished, professional telephone manners.

Task-Based Qualifications and Additional Attributes:

• Knowledge of communications theory, techniques, methods and practices, visual presentation and research techniques.
• Demonstrated record of professional conduct and character. Responsible, reliable and works to deadlines.
• Demonstrated ability to apply project management principles, methodologies, and best practices.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Advanced organizational, coordinative, and time management skills, with the ability to prioritize work effectively for self and others, meet tight deadlines, and work well under pressure.
• Demonstrated ability to work well independently, collaboratively, and in an advisory capacity, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work both remotely and onsite, abiding by organization health and safety policies.
• Ability to provide a minimum of 2 reasonably recent, qualified employment references upon request who are available to speak with either Marberg or Marberg's client.
• Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities prior to assignment start.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Satisfactory Background Checks, Technical Skills Evaluations, and Employment References as required.

Application Notes:

Recommended Application Date: We kindly request that you submit your resume quickly, as our client will not accept applications after Thursday, May 8th, 2025. Qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Public Relations, Marketing, and Administrative

• Industries

  Government Administration

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