Commercial Property Manager

Taylor Ryan Executive Search Partners; Toronto; On-site; CAD 100,000 - 150,000; Full time

Job summary

Taylor Ryan Executive Search Partners client, an established private owner-operator of commercial real estate, seeks a senior Commercial Property Manager to own and optimize a mixed portfolio across retail, industrial, office and medical spaces.

You will manage budgets, CAM/TMI reconciliations, lease administration, building operations, and client relationships, traveling between GTA properties to ensure performance and compliance. Strong English communication and CPA designation preferred.

Qualifications

• Minimum 8 years as a Property Manager of commercial properties across multiple sectors (retail, industrial, office, medical).
• Polished English communication, written and spoken.
• Strong commercial lease administration and enforcement knowledge.
• Hands-on understanding of building systems and capital works.
• Proficient with property management software (e.g., Yardi) and quick to adopt new tech.
• Willingness to travel between GTA properties.
• RPA, FMA, or CPM designation (BOMI/IREM) preferred.
• Experience reporting to family offices or private/institutional owners.
• Experience managing major tenant-improvement and base-building capital projects.
• Experience supporting realty tax appeals and insurance claims.
• Valid G driver's license.

Responsibilities

• Build and own operating budgets and capital budgets for the portfolio, including CAM/TMI reconciliations and recoveries.
• Produce monthly ownership reporting with financial variances, receivables, leasing status, and capital project updates.
• Manage accounts receivable and arrears through to enforcement.
• Plan capital projects and tenant improvements with vendors and consultants.
• Serve as primary relationship owner for family office clients and key tenants; present budgets and capital recommendations with clear rationale.

Job description

Our client is an established, privately traded owner-operator of commercial real estate that has been in business since the 1950's. They are hiring an experienced Commercial Property Manager to take ownership of a mixed commercial portfolio - retail, industrial, office, and medical - its budgets and recoveries, lease administration, buildings, and client relationships. This is a senior, client-forward role: the successful candidate owns their portfolio's numbers, its buildings, and its relationships.

KEY RESPONSIBILITIES

FINANCIAL MANAGEMENT & REPORTING

• Build and own annual operating and capital budgets, including CAM / TMI budgeting, year-end reconciliations, and recoveries
• Produce monthly ownership reporting: financials with variance commentary, receivables, leasing status, and capital project updates
• Manage accounts receivable and arrears through to enforcement
• Plan and oversee capital projects and tenant improvement / landlord work with vendors and
• consultants

CLIENT-FORWARD COMMUNICATION

• Serve as the primary relationship owner for family office clients and key tenants - proactive, polished, no surprises
• Present budgets, reconciliations, and capital recommendations with clear business rationale, options, and costs
• Drive tenant relations and retention through responsive, professional communication

LEASE ADMINISTRATION

• Administer commercial leases: critical dates, escalations, renewal and termination options, estoppels, and insurance certificates
• Interpret and apply net-lease terms correctly in budgeting and billing
• Coordinate with leasing brokers on vacancies, deals, and turnover of space

BUILDING OPERATIONS, LEGAL & COMPLIANCE

• Apply deep working knowledge of building systems:
• HVAC / BAS, electrical, roofing, parking structures, elevators (TSSA), and life safety / fire code
• Procure and manage service contracts; run preventive maintenance programs
• Working knowledge of the Commercial Tenancies Act, lease enforcement and default remedies, working with counsel where required
• Maintain Fire Code, building code, and OHSA compliance; manage insurance claims and incidents; support realty tax appeals

CANDIDATE PROFILE

• Minimum 8 years as a Property Manager of commercial properties, with exposure across two or more of: retail, industrial, office, medical
• Proven ownership of operating and capital budgets, including CAM / TMI reconciliations and recoveries
• Polished, client-forward written and spoken English
• Strong commercial lease administration and enforcement knowledge
• Hands-on understanding of building systems and capital work
• Proficient with property management software - Yardi or comparable - and quick on new technology
• Able to travel regularly between properties across the GTA
• RPA, FMA, or CPM designation (BOMI / IREM)
• Experience with medical and/or office buildings and their tenant mix
• Experience reporting to family offices or private / institutional owners
• Experience managing major tenant-improvement and base-building capital projects
• Experience supporting realty tax appeals and insurance claims
• Valid G driver's licence

CLIENT PROFILE

Our client is an owner-operator, not a third-party - Property Managers work directly with decision makers and see their recommendations acted on. The portfolio is growing, the technology stack is modern (Yardi, Building Stack, Monday.com), and strong performers shape how the company runs, not just their own buildings.