Co-Op Student - Human Resources

West Kelowna City; Kelowna; On-site; CAD 30,000 - 42,000; Part time

Job summary

City of West Kelowna is seeking a motivated HR Co-op Student to join the Human Resources team. This role offers hands-on experience across HR functions including records management, HRIS implementation, and admin support.

You will assist with HR document migration, maintain employee files, and support daily operations to improve processes and service delivery. The term runs January to April at 35 hours per week with an hourly rate of 26.17 CAD plus 14% in lieu pay.

Qualifications

• Enrolled in HR or Business Administration program and returning to studies next year.
• Completion of 1 year of HR or Business Administration diploma or degree.
• Valid Police Information Check.
• Proficient with Microsoft Office Suite.
• Excellent attention to detail.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills.
• Good interpersonal and organizational skills.
• Ability to work independently with limited supervision.

Responsibilities

• Assist with transferring HR documents from SharePoint to the new HRIS.
• Review, organize, and prepare electronic files for migration.
• Maintain accurate employee files in line with procedures and privacy rules.
• Support data entry, document tracking and general HR admin duties.
• Perform other duties as required.

Skills

Microsoft Office Suite

Attention to detail

Discretion with confidential info

Communication skills

Independently with limited supervision

Education

HR or Business Admin program (returning to studies)

1 year HR or Business Admin diploma/degree

Job description

CO-OP STUDENT – HUMAN RESOURCES

The City of West Kelowna is seeking a motivated and organized Human Resources Co-op Student to join our Human Resources team. This position will provide hands-on experience across a variety of HR functions, including records management, HRIS implementation, and general administrative support.

Working alongside the Human Resources team, the successful candidate will contribute to ongoing projects and day-to-day operations, helping to improve processes, maintain accurate employee records, and support the delivery of effective and responsive HR services across the organization.

SUMMARIZED RESPONSIBILITIES:

• Assist with the transition of HR documents and records from SharePoint to the new Oracle Human Resources Information System (HRIS).
• Review, organize, categorize, and prepare electronic files for migration, ensuring records are accurately named, stored, and assigned to the appropriate locations.
• Assist with maintaining accurate and up-to-date employee files and HR records in accordance with established procedures, privacy requirements, and records retention practices.
• Assist with data entry, document tracking, and general administrative duties to support the efficient operation of the HR department.
• Perform other duties as required.

REQUIREMENTS:

• Enrolled in a Human Resources or Business Administration program at a post-secondary institution and returning to studies in the subsequent academic year
• Completion of 1 year of a Human Resources or Business Administration Diploma or Degree
• Valid Police Information Check
• Demonstrated computer skills in Microsoft Office Suite
• Excellent attention to detail
• Ability to handle confidential information with discretion and professionalism
• Excellent communication skills – both verbal and written
• Good interpersonal and organizational skills
• Be able to work independently with limited supervision.

This position will start in January until the end of April working 35 hours per week. The hourly rate is $26.17 plus 14% in lieu pay.

Competition No. 26-49E| Opens October 19, 2026|Closes November 9, 2026

Copy of your Personal Driving Record (not a driver factor report) from ICBC: https://onlinebusiness.icbc.com/clio/*

Are you legally eligible to work in Canada?*

Are you currently enrolled in full-time studies at a college or university?*

Are you returning to full-time studies at a college or university after the work term?*

Are you currently enrolled in a Human Resources related program?

Have you completed 1 year of a Business Administration or Human Resources Diploma or Degree?*

Where do you currently reside?*

Are you related to or know anyone working at the City of West Kelowna?*