HR Systems Advisor (8 month term)

City of Kelowna; Kelowna; On-site; CAD 90,000 - 105,000; Full time

Benefits offered by this job

14% in lieu of benefits

Job summary

City of Kelowna is seeking an experienced HR Systems Advisor for an 8-month term to support the Workday transition. You will test, analyze, and validate HR data and reporting, while collaborating with HR, Payroll, IT and external consultants to implement system improvements.

You will provide technical and analytical support to HR and internal clients, ensuring reliable data and efficient processes, with a focus on data quality and reporting outcomes.

Qualifications

• Workday experience is an asset.
• College Diploma in Finance, Business or Information Technology required.
• Minimum 3 years of experience with HRIS systems (Unit4, PeopleAdmin preferred).
• Advanced MS Excel skills for analytics and reporting.

Responsibilities

• Lead HR systems module functionality and maintain data integrity.
• Collaborate with Payroll, IT and external vendors for system services.
• Analyze and test system changes to ensure compliance with policies and agreements.
• Develop HR reports and provide training on reporting tools.

Skills

Workday experience

HR data reporting

Analytical skills

Communication skills

Project leadership

Education

College Diploma in Finance, Business or IT

Tools

Unit4 HR module

PeopleAdmin

Job description

If Term position, enter length of Term in months

If Term position, enter length of Term in months 8 months

Position Groups

Division

Division People & Protective Services (DV139)

Department

Department Corporate HR Department (DP140)

Department Name

Department Name Human Resources

Branch

Branch Corporate HR (BR140)

Organizational Information

Purpose of your Position - Non Union

Help shape the future of HR technology at the City of Kelowna! We are seeking a Human Resources Systems Advisor to join our team for an 8-month term. As the City advances its transition to Workday, this position will play a key role in supporting HR technology transformation and modernizing HR service delivery. Working closely with HR and project stakeholders, you will contribute to testing, process improvement, data validation, reporting, and system readiness activities that will help shape the future employee experience. In addition, you will provide technical, analytical, and professional support to HR and internal clients, ensuring efficient processes, reliable data, and meaningful reporting outcomes.

The HR Systems Advisor participates in the planning, development, implementation and maintenance of the various Human Resources information systems. This position is also responsible for providing technical, analytical, and professional support to the HR Team and internal clients to ensure efficient processes and accurate reporting outcomes. Along with maintaining HR systems and taking a lead role in systems related project work, this position also conducts complex analysis and research; compiles information and data, reports and maintains information and records.

Results and Activities - Non union

• Functions as HR Systems Module Lead, maintaining various HR systems to ensure optimal system performance and protection of employee data
• Coordinates and collaborates with internal Payroll and IT teams, as well as external systems providers/consultants for system services and support
• Conducts thorough investigation, design and testing of necessary system modifications to ensure compliance with legislation, collective agreements, policies and/or guidelines, providing Payroll with guidance on HR-related configuration changes
• Evaluates system performance to identify potential enhancements that address operational requirements, including evaluating software configuration, and workflow processes

Reporting and Analysis

• Develops and maintains comprehensive HR reports to support informed business decisions
• Creates and maintains report documentation, and provides training to HR Team members
• Performs thorough analysis of various employee data metrics to support timely decision-making and identifies impact to the organization
• Participates in business process reviews to recommend and implement efficiencies

Technical expertise including system, process and internal policies and collective agreements

• Investigates, trouble-shoots and provides support for Unit4 HR module and PeopleAdmin issues identified by the HR Team, IT and/or Payroll
• Responsible for analyzing and recommending solutions to complex system, pay and benefit-related issues for the Payroll and Employee Changes Team
• Leads the year-end data collection and validation of employee leave banks, offering guidance to Employee Changes Team
• Presents detailed system configuration and calculation explanations for HR Team as requested

Project Work

• Participates as the subject matter expert lead in various system-related projects and initiatives to support improved HR operational efficiency
• Provides continuous support to HR team members and stakeholders throughout the project life cycle
• Ensures that HR data quality and accuracy are upheld throughout all project phases
• Collaborates with cross-functional teams (including external consultants/vendors) to gather requirements and deliver comprehensive system solutions

Support to HR Department

• Promotes technology to increase productivity, decrease rework and eliminate manual effort
• Provides guidance to project team members regarding historical or customized system enhancements
• Supports collective bargaining initiatives by providing data, costing, and system configuration testing
• Works closely with HR team to identify, consider and evaluate quality improvement options and initiatives leveraging technology to streamline processes

Knowledge - Non Union

Workday experience is an asset. Required is a College Diploma in Finance, Business or Information Technology with a minimum of 3 years experience and expertise in the use of Human Resources Information Systems ( HRIS ) systems (Unit4, PeopleAdmin preferred), Payroll Compliance Practitioner ( PCP ). Equivalent combination of education and experience will be considered. A high level of computer proficiency with MS Office, specifically Excel, using complex formulas and analytics to compile data is essential. Knowledge of HR practices, including payroll, compensation, benefits, training, analytics, processes and collective agreement application.

Skills & Abilities - Non Union

Detail oriented, innovation and creativity in problem solving, superior organization skills, and strong analytical skills. Ability to develop and coordinate administrative systems, be a self-starter and demonstrate initiative. Must possess strong interpersonal skills and be able to communicate effectively, both orally and in writing. Ability to lead projects, work independently or as part of a team.

Additional Hiring Information

The annual salary for this position ranges from $89,600 to $104,500 annually, depending on qualifications and experience. Most candidates can expect to start in the lower to mid-range of this scale, with opportunities for salary growth based on performance and tenure. We offer progressive employment practices and a great work environment. This is an exempt position with a confirmed term of 8 months but may be extended.

The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be their authentic self and feels a sense of belonging.

Pay Rate

Pay Rate $89,600 to $104,500 annually plus 14% in lieu of benefits, vacation and statutory holidays

Days of Work

Days of Work Monday to Friday

Hours of Work

8am – 4pm

Work Location

Work Location CITY HALL