Cluster Coordinator: Events, Finance & Communications

The University of British Columbia; Vancouver; On-site; CAD 51,000 - 54,000; Full time

Job summary

The University of British Columbia is seeking a Cluster Coordinator for the Autoimmune Biomedical Collaborative. The role administers cluster activities, manages finances, plans meetings, workshops, and conferences, and prepares notes and presentations while maintaining a web presence for the cluster.

Reporting to Prof. Marc Horwitz, you will work with cluster Co-Leads to organize governance activities, coordinate events for up to 250 participants, handle procurement and budgeting, track funded

Qualifications

• Minimum qualifications include High School graduation plus a two year post-secondary diploma and four years of related experience, or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Commitment to equity, diversity, and inclusion.
• Preferred qualifications include background in microbiology/immunology, MSc preferred, Project Management certification, stakeholder collaboration and strategic communication experience, grant writing familiarity, event planning experience, strong organizational and leadership skills, and experience coordinating events.

Responsibilities

• Supports cluster governance and committee activities, including the Executive Committee and trainee committee.
• Organizes committee meetings, prepares materials, maintains records of decisions and follow-up items, and facilitates advice and recommendations for cluster leadership.
• Plans and executes cluster events and engagement activities, including meetings, seminars, workshops, webinars, and conferences for up to ~250 participants.
• Coordinates event logistics, speaker coordination, guest services, and post-event evaluation.
• Administers financial activities including procurement, budget/expenditure monitoring, invoicing, expenses, sponsorships, and event revenues.
• Maintains financial records and identifies discrepancies or concerns for review by the Cluster Lead.
• Tracks funded initiatives, obtaining information from participants, preparing progress reports/proposals, and identifying delays for leadership attention.
• Maintains cluster communications and information resources, updates website, prepares newsletters, responds to inquiries, and ensures current information for members and stakeholders.
• Performs other related duties as required.

Skills

Event coordination

Budget management

Communication

Project management

Leadership

Stakeholder collaboration

Grant writing

Information management systems

Spreadsheets

Word processing

Basic website development

Education

High School + 2-year post-secondary diploma

Tools

Spreadsheets

Word processing

Basic website development

Job description

The University of British Columbia is seeking a Cluster Coordinator for the Autoimmune Biomedical Collaborative. The role administers cluster activities, manages finances, plans meetings, workshops, and conferences, and prepares notes and presentations while maintaining a web presence for the cluster.

Reporting to Prof. Marc Horwitz, you will work with cluster Co-Leads to organize governance activities, coordinate events for up to 250 participants, handle procurement and budgeting, track funded