ABC Cluster Coordinator

The University of British Columbia; Vancouver; On-site; CAD 51,000 - 54,000; Full time

Job summary

The University of British Columbia is seeking a Cluster Coordinator for the Autoimmune Biomedical Collaborative. The role administers cluster activities, manages finances, plans meetings, workshops, and conferences, and prepares notes and presentations while maintaining a web presence for the cluster.

Reporting to Prof. Marc Horwitz, you will work with cluster Co-Leads to organize governance activities, coordinate events for up to 250 participants, handle procurement and budgeting, track funded

Qualifications

• Minimum qualifications include High School graduation plus a two year post-secondary diploma and four years of related experience, or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Commitment to equity, diversity, and inclusion.
• Preferred qualifications include background in microbiology/immunology, MSc preferred, Project Management certification, stakeholder collaboration and strategic communication experience, grant writing familiarity, event planning experience, strong organizational and leadership skills, and experience coordinating events.

Responsibilities

• Supports cluster governance and committee activities, including the Executive Committee and trainee committee.
• Organizes committee meetings, prepares materials, maintains records of decisions and follow-up items, and facilitates advice and recommendations for cluster leadership.
• Plans and executes cluster events and engagement activities, including meetings, seminars, workshops, webinars, and conferences for up to ~250 participants.
• Coordinates event logistics, speaker coordination, guest services, and post-event evaluation.
• Administers financial activities including procurement, budget/expenditure monitoring, invoicing, expenses, sponsorships, and event revenues.
• Maintains financial records and identifies discrepancies or concerns for review by the Cluster Lead.
• Tracks funded initiatives, obtaining information from participants, preparing progress reports/proposals, and identifying delays for leadership attention.
• Maintains cluster communications and information resources, updates website, prepares newsletters, responds to inquiries, and ensures current information for members and stakeholders.
• Performs other related duties as required.

Skills

Event coordination

Budget management

Communication

Project management

Leadership

Stakeholder collaboration

Grant writing

Information management systems

Spreadsheets

Word processing

Basic website development

Education

High School + 2-year post-secondary diploma

Tools

Spreadsheets

Word processing

Basic website development

Job description

Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title ABC Cluster Coordinator Department Research | Horwitz | Department of Microbiology | Faculty of Science

Compensation Range $4,594.00 - $4,827.00 CAD Monthly

Posting End Date September 29, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date October 11, 2027

Job Summary

The Autoimmune Biomedical Collaborative at the University of British Columbia is in search of a Cluster Coordinator. A coordinator is needed to help administer activities of the cluster, manage finances, plan meetings, workshops, and conferences, draft meeting notes and presentations, and maintain a web presence for the cluster.

Organizational Status

The Cluster Coordinator will report directly to Prof. Marc Horwitz and work as part of a collaborative team consisting of cluster Co-Leads.

Work Performed

Supports cluster governance and committee activities, including the Executive Committee and trainee committee. Organizes committee meetings, prepares supporting materials, maintains records of decisions and follow-up items, and facilitates the development of advice and recommendations for consideration by cluster leadership.

Plans and executes cluster events and engagement activities, including meetings, seminars, workshops, webinars, and conferences of up to approximately 250 participants. Coordinates comprehensive event logistics, speaker coordination, guest services, and post-event evaluation.

Administers the financial activities of the cluster, including procurement, budget and expenditure monitoring, invoicing, expenses, sponsorships, and event revenues. Maintains financial records and identifies discrepancies or concerns requiring review by the Cluster Lead.

Tracks research funded initiatives including milestones and deliverables, obtaining required information from project participants, preparing draft progress reports and proposals, and identifying delays or outstanding requirements for the attention of cluster leadership.

Maintains cluster communications and information resources to support collaboration and continuity of cluster activities. Updates the cluster website and shared resources, prepares newsletters and other communications, responds to routine inquiries, and ensures information provided to members, collaborators, and stakeholders is current and appropriately organized.

Performs other related duties as required.

Consequence of Error/Judgement

A high degree of organization, good judgment, integrity and attention to detail is required in making appropriate decisions, including those involving financial and human resource issues. Errors in judgment or decisions may negatively impact the reputation of the cluster and the University.

Supervision Received

The successful candidate needs to be a self-motivated cooperator with exceptional problem solving and multi-tasking powers, operating within established UBC policies and procedures. Sets own priorities in consultation with Prof. Horwitz.

Supervision Given

None, although may provide work direction and delegation to other personnel on occasion.

Minimum Qualifications

• High School graduation, plus a two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• A background in microbiology, immunology, or related fields (MSc preferred).
• Certification in Project Management or equivalent experience managing complex, interdisciplinary projects.
• Proven experience in stakeholder collaboration and strategic communication, particularly with industry and academia.
• Familiarity with grant writing, research innovation, and event planning.
• Strong organizational and leadership skills.
• The ideal candidate is highly motivated and brings experience in event coordination.
• The candidate should be comfortable with information management systems, spreadsheets, word processing, grant and report writing, and basic website development.
• The candidate should be able to multi-task and manage multiple projects simultaneously and should be able to manage competing deadlines and forecast upcoming responsibilities.
• The position requires exceptional communication skills working across multiple research and training levels and a high level of initiative, drive and personal responsibility.

About UBC

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and Diversity

Equity and diversity are essential to academic excellence. An open and diverse community f... (content truncated due to character limit)

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].