Clinical Trial Assistant - Home Based

CTI Clinical Trial and Consulting Services; Calgary; Remote; CAD 50,000 - 80,000; Full time

Job summary

Join a leading clinical research organization as a Clinical Trial Assistant, where you will play a vital role in managing clinical trials from start to finish. This position offers the opportunity to ensure compliance with regulatory standards while collaborating with various stakeholders. You will be responsible for document management, logistical support, and maintaining audit readiness, all within a dynamic and supportive environment. The organization values work-life balance and offers competitive benefits to promote employee well-being. If you're passionate about making a difference in clinical research, this is the perfect opportunity for you.

Benefits

Annual Leave

Health Insurance

Retirement Plans

Employee Assistance Program

Life Assurance

Flexible Benefits

Qualifications

• 1-2 years of relevant clinical trial experience.
• Proficient in English with strong MS Office skills.
• Organized with the ability to handle multiple priorities.

Responsibilities

• Manage documents and perform logistical tasks for clinical trials.
• Ensure compliance with regulations and maintain trial readiness.
• Track trial progress and manage study data and budgets.

Skills

Clinical Trial Management

Regulatory Compliance

MS Office Suite

Interpersonal Skills

Negotiation Skills

Organizational Skills

VeevaVault TMF

Education

BA/BS in Life Sciences

Nursing Degree

Tools

VeevaVault TMF

Job description

As a Clinical Trial Assistant, you will join the world’s largest & most comprehensive clinical research organization, powered by healthcare intelligence.

What you will be doing:

• Manage all documents and perform logistical and administrative tasks related to trial feasibility, start-up, execution, and closeout of clinical trials.

  Ensure trial activities comply with GCO SOPs, policies, GCP, HCC, and local regulatory requirements. Review regulatory documents, including Informed Consent Forms. Collaborate with the Local Trial Manager (LTM) and Site Manager (SM) to oversee site management during trial activities.

• Adhere to applicable SOPs, WIs, policies, and regulations.
• Complete relevant training requirements.
• Track trial progress, manage study data, budgets, investigational products, mailings, and correspondence to support LTM/TM and SM.
• Maintain trial, country, and site protocol information in trial management systems, ensuring safety updates are distributed appropriately.
• Ensure timely provision of current trial documents, materials, and supplies to investigational sites.
• Collect and file all documents throughout and after the trial, ensuring file completeness and coordinating archiving.
• Maintain audit and inspection readiness.
• Suggest process improvements when applicable.
• Negotiate site requested changes to confidentiality agreements, check investigator and IEC/IRB registrations, and support study feasibility and site assessments.
• Prepare documents for study start-up/submission to IEC/IRB and health authorities, supporting LTM/TM/SM.
• Track financial disclosures at specified time points.
• Prepare and review study files and related documents for investigational sites.
• Update study-specific data repositories to ensure document availability.
• If requested, manage study budgets, vendor management, invoice reconciliation, and liaise with Accounts Payable.
• If applicable, organize training sessions and investigator meetings.
• Handle region-specific deliverables as specified.

You are:

• BA/BS in Life Sciences, Nursing, or related field (or equivalent experience).
• 1-2 years of relevant clinical trial experience.
• Proficient in English (spoken and written).
• Strong MS Office skills (Word, Excel, Access, Outlook, Explorer, PowerPoint).
• Excellent interpersonal and negotiating skills.
• Organized with the ability to handle multiple priorities in a matrix environment.
• Experience with VeevaVault TMF is desirable.
• Legally authorized to work in the United States without future sponsorship.

Home Based in Canada

What ICON can offer you:

• Competitive salary and benefits focused on well-being and work-life balance.
• Benefits include annual leave, health insurance, retirement plans, Employee Assistance Program, life assurance, and flexible benefits.

Visit our careers website to learn more: https://careers.iconplc.com/benefits

At ICON, diversity, inclusion & belonging are fundamental. We are committed to an inclusive, accessible environment and equal opportunity employment. For accommodations, contact us via the provided link.

Interested but unsure if you meet all requirements? We encourage you to apply — you might be exactly what we're looking for!