Clinical Secretary 6

Grand River Hospital; Kitchener; On-site; CAD 40,000 - 43,000; Part time

Job summary

Grand River Hospital in Kitchener, Ontario, is seeking an unscheduled part-time Clinical Secretary 6 to support patient care units. The role focuses on clerical duties, transcribing doctors' orders, data entry, and supply ordering.

Evenings 2:30–9:00 pm with rotation to inpatient areas. The position requires a health office administration diploma or equivalent, strong typing and data-entry skills, and excellent communication in a fast-paced setting.

Qualifications

• Post secondary medical secretarial or health office administration diploma or equivalent combination of education and experience required
• Must be able to transcribe doctor’s orders accurately and in a timely fashion
• Demonstrated ability to enter computer data accurately and timely and demonstrate proficiency with this skill
• Must be able to prioritize workload
• Must possess problem-solving skills
• Effective communication skills in a fast-paced environment
• Good attendance record

Responsibilities

• Clerical functions of the patient care unit, including reception duties
• Transcribing doctors’ orders and basic entry and retrieval of information
• Ordering of supplies and maintaining unit statistics as required
• Contributing to a safe environment for patients, staff and visitors

Skills

Transcription of orders

Data entry

Prioritization

Problem solving

Effective communication

Attendance

Education

Diploma in medical secretarial/health office administration

Tools

Computer data entry software

Job description

Clinical Secretary 6 (Job ID: 7442)

Welcome to health care that soars above. Welcome to WRHN.

Location: CA:ON:Kitchener

Address: 3570 King Street East, Kitchener, ON, N2A 2W1, CA

Posting Date: 10/26/2026

Close Date: 11/01/2026

Salary: CAD 29.20-31.35

Position Vacancy: Chicopee Float Pool

Position: Unscheduled Part Time Clinical Secretary 6 (Clerical 6)

Hours of Work: UNIPT

Position Summary: Clerical functions of the patient care unit, including, but not limited to reception duties, transcribing doctors’ orders, basic entry and retrieval and ordering of supplies. The successful candidate must have the ability to maintain statistics as required. A strong emphasis on working with computer software as per unit requirements. Contribute to ensuring there is a safe environment for patients, staff and visitors. This position on evenings rotates between inpatient areas to meet multiple floors’ needs. Evenings are 2:30 until 9:00 pm, and also covers day shift needs.

Position Requirements:

• Post secondary medical secretarial or health office administration diploma or equivalent combination of education and experience required
• Must be able to transcribe doctor’s order accurately and in a timely fashion
• Demonstrated ability to enter computer data accurately and timely and demonstrate proficiency with this skill
• Must be able to prioritize workload
• Must possess problem-solving skills
• Experience in arranging bed assignment according to insurance coverage preferred
• Effective communication skills, with the ability to work in a fast paced environment
• Good attendance record

Attention UNIFOR Members: Effective June 1, 2013, applications for postings outside a candidate’s home unit/department will not be considered if no résumé has been provided.

As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

WRHN is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

WRHN does not use artificial intelligence (AI) to screen, assess, or make hiring decisions regarding applicants during our recruitment and selection process.

Internal candidates should apply through our intranet site (Lotus Link). Check the staff perks and benefits page on Lotus Link for more information.

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