Clinical Project Coordinator

Alimentiv; Montreal; Remote; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Home-based work

Disability accommodations available

Job summary

Alimentiv is seeking an organized administrative professional to support project teams in Montreal. The role covers administrative, clerical, implementation and processing tasks, including document development, testing, tracking and distribution, while ensuring compliance with quality standards and regulatory guidelines.

Key duties include coordinating meetings, preparing materials, supporting invoicing and communications, and maintaining logs and forms throughout the project lifecycle.

Qualifications

• Knowledge of clinical research.
• Ability to work independently.
• Strong communication skills.
• Ability to work in a cross-functional environment.

Responsibilities

• Prepare and coordinate flow of documents, meeting agendas and minutes for project meetings.
• Facilitate project invoicing and payment document preparation and support communications across the project life cycle.
• Provide timely administrative support including form preparation, client/project information entry, logs, reports and scripts.
• Act as first point of contact for project queries and escalate issues as needed, in line with project requirements and regulatory standards.
• Manage and maintain project materials, tools, equipment and supplies, and ensure records are kept per project protocols and guidelines.

Skills

Knowledge of clinical research

Independent work

Communication skills

Cross-functional environment

Education

College Advance Diploma/Degree in a relevant field

Job description

Provide administrative, clerical, implementation and/or processing support to the project teams and stakeholders. Assist with document/process/report development, testing, tracking, distribution, and management. Coordinate meetings, presentations, and training activities, facilitate billing and payment activities, and act as first point of contact for project queries. Ensure that all activities align with quality standards, project guidelines, corporate best practices, and regulatory standards and guidelines.

Project Support

• Prepare and coordinate flow of documents, materials, and resources for project meetings and presentations, preparing meeting agendas, minutes and documents, scheduling and coordinating project committees, sponsor and site meetings, and tracking training programs and activities


• Facilitate project invoicing, billing and payment document preparation including support documents, and assist with internal and external communications throughout the project life cycle.

Document Management

• Assist team, providing timely administrative support, including form preparation, client/project information entry, creating logs, reports, and scripts


• Contribute to the creation and maintenance of project forms, documents and processes during the project life cycle and assist with project issue identification and resolution during audits that is consistent with project requirements

Client/Sponsor Support

• Act as first point of contact for project queries, appropriately identifying, addressing, redirecting or escalating questions, protocol clarification requests and project/service issues appropriately, that are consistent with project requirements, regulatory standards and corporate code of conduct

Document Control

• Manage and maintain project materials, tools, equipment and supplies, ensuring all activity is entered/recorded, distributed, tracked, monitored, updated, revised and/or maintained in accordance with project protocols, industry best practices and regulatory standards and guidelines

Qualifications

• Applicants should have a minimum of one to three years of related work experience with ongoing training, or a minimum of a one-year College Advance Diploma/Degree in a relevant field of study, preferable in Health or Life Sciences, or Clinical Research. The successful candidate must exhibit the following skills: Knowledge of clinical research, ability to work independently, strong communication skills, and the ability to work in a cross-functional environment

Working conditions

• Home Based


• *Accommodations for job applicants with disabilities are available upon request