Project Specialist

Oximio; Canada; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Be part of a growing, global org with.

Collaborative and supportive team

Exposure to end‑to‑end clinical trial 

Opportunities for professional develop

Contribute directly to clinical trials

Job summary

Oximio in Canada is seeking a Project Specialist to coordinate, package, and execute clinical trial projects from start-up through close-out, collaborating with Trial Managers, Logistics, Packaging, and QA to ensure compliant operations.

The role combines project coordination with hands-on packaging and oversight, requiring strong organizational skills, ability to manage multiple priorities, and clear communication across departments.

Qualifications

• Bachelor’s degree (BSc) or equivalent education.
• Experience in clinical trials, project coordination, or a related life sciences environment preferred.
• Experience with GMP-regulated environments is an asset.
• Strong organizational and coordination skills with high attention to detail.
• Clear verbal and written communication skills.

Responsibilities

• Coordinate clinical trial activities with Clinical Trial Managers and stakeholders.
• Develop processes for receiving materials, packaging, labeling, storage, and distribution.
• Document packaging specs and study-specific requirements.
• Assist in writing SOPs and procedures.
• Conduct in-process checks during packaging and labeling.
• Train Logistics and Packaging Technicians on study packaging.
• Assist with audits and inspections.
• Monitor supplies and inventory; ensure supplier quality requirements.
• Ensure EH&S and quality standards compliance.
• Perform additional assigned tasks.

Skills

Project coordination

Clinical trials

Multi-tasking

Communication

Attention to detail

Education

Bachelor’s degree (BSc) or equivalent education

Tools

MS Office

Job description

• Industry Pharma/Biotech/Clinical Research
• Work Experience 1-3 years
• Country Canada

Job Description

As part of our continued growth, we are looking for a Project Specialist to join our team and support the coordination, packaging, and execution of clinical trial projects.
Role Overview

The Project Specialist plays a key role in supporting clinical trial projects from start-up through close-out. Working closely with Clinical Trial Managers, Logistics, Packaging, and Quality teams, this role ensures the accurate coordination, packaging, labeling, storage, and distribution of clinical trial materials while maintaining full regulatory and quality compliance.

This position combines project coordination responsibilities with hands‑on clinical trial packaging and operational oversight, making it ideal for someone who enjoys both coordination and execution.

Key Responsibilities

• Coordinate clinical trial activities in collaboration with Clinical Trial Managers and internal stakeholders
  
• Develop and prepare processes related to receiving materials, clinical trial packaging, labeling, storage, and distribution
  
• Document packaging material specifications, detailed packaging instructions, and study‑specific requirements
  
• Assist in writing and maintaining technical procedures and Standard Operating Procedures (SOPs)
  
• Conduct in-process checks to ensure procedures are accurately followed during packaging and labeling activities
  
• Participate in discussions with sponsors, investigators, and other stakeholders regarding clinical trial requirements
  
• Train and support Logistics and Packaging Technicians in study‑specific packaging and preparation activities
  
• Assist with audit preparation and provide information to support routine audits and inspections
  
• Work closely with Purchasing and Quality teams to establish quality requirements for external suppliersuspliers
  
• Monitor clinical trial supplies and inventory accurately and proactively
  
• Ensure compliance with environmental, health, safety, and quality standards
  
• Perform additional tasks or responsibilities as assigned
  

Requirements

Qualifications

• Bachelor’s degree (BSc) or equivalent education
  
• Experience in clinical trials, project coordination, or a related life sciences environment preferred
  
• Experience with GMP-regulated environments is an asset
  
• Quality assurance or compliance-related experience is an asset
  
• Strong organizational and coordination skills with high attention to detail
  
• Ability to manage multiple priorities in a fast-paced environment
  
• Strong interpersonal and collaboration skills across departments
  
• Clear and confident verbal and written communication skills
  
• Proficiency in MS Office (Excel, Word, Outlook)
  
• Proactive, adaptable, and solution-oriented mindset
  
• Ability to learn quickly and apply procedures accurately
  

Why Join Oximio

• Be part of a growing, global organization with a meaningful purpose
  
• Work in a collaborative and supportive team environment
  
• Gain exposure to end‑to‑end clinical trial operations
  
• Opportunities for professional development and growth
  
• Contribute directly to clinical trials that improve patient outcomes