Clinic Administration and Scheduling Specialist

Kingston Community Health Centres; Kingston; On-site; CAD 40,000 - 47,000; Full time

Benefits offered by this job

HOOPP

Health and Dental Coverage

Life/AD&D Insurance

Long-Term Disability

Employee Assistance Program

Vacation and Personal Days

Job summary

Kingston Community Health Centres is seeking a Medical Secretary to support a multi-disciplinary health team in Kingston. You will direct clients, manage appointments, and maintain electronic and paper records to ensure smooth clinic operations.

The role requires strong interpersonal skills, proficiency with EMR systems, and the ability to multi-task in a fast-paced environment. Evening shifts may be required, with HOOPP and comprehensive benefits provided.

Qualifications

• Medical Secretary Certificate or Secondary School diploma and equivalent relevant work experience
• Two plus years office experience in a health or community setting preferred
• Experience working with electronic medical records systems

Responsibilities

• Greet clients and direct them to appropriate services
• Book, cancel, and reschedule appointments; handle reminders and referrals
• Maintain both paper and electronic client records and database
• Prepare basic reports and document billing as required
• Assist with inventory and clinic operations; manage safe waiting area
• Respond to phone calls and route to appropriate services

Skills

Interpersonal skills

Typing

Computer proficiency

Problem-solving

Teamwork

Organizational skills

Education

Medical Secretary Certificate

Secondary School Diploma

Tools

EMR systems

Office software

Job description

Kingston Community Health Centres is seeking a Medical Secretary to support a multi-disciplinary health team in Kingston. You will direct clients, manage appointments, and maintain electronic and paper records to ensure smooth clinic operations.

The role requires strong interpersonal skills, proficiency with EMR systems, and the ability to multi-task in a fast-paced environment. Evening shifts may be required, with HOOPP and comprehensive benefits provided.