Clerk-Steno 7

Saskatoon; Saskatoon; Presencial; CAD 53.000 - 58.000; Jornada completa

Descripción de la vacante

The City of Saskatoon is seeking a competent administrative assistant to join the Clerical Supervisor 13 team. You will perform clerical, reception, and office administration duties within the Community Development unit, supporting Social Development, Neighbourhood Services, and Culture & Inclusion.

Responsibilities include handling inquiries, preparing documents, supporting the Leisure Access Pass program, maintaining records, and providing covering reception services.

Formación

• Grade 12 education.
• Graduation from a recognized business college.
• Typing speed of 45 w.p.m.
• Two years' diversified experience in general office procedures and customer service.
• Considerable knowledge of business English and arithmetic.
• Considerable knowledge of modern office practices and procedures.
• Demonstrated ability to work with the public and members of equity deserving groups.
• Knowledge of the RecTrac system.
• Ability to take accurate minutes of meetings, including the use of transcribing software.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to work with minimum supervision and to prioritize duties and responsibilities.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality.
• Demonstrated skill in the use of a computer using the Microsoft Office Suite, specifically Word and Excel
• Demonstrated skill in the use of Adobe Pro.

Responsabilidades

• Interacts with the public in-person, by phone, and email. Greets patrons to the space and directs people to their activities in the building. Passes inquiries by email/phone to relevant staff members.
• Prepares a variety of documents, including confidential reports, manuals, newsletters, web documents, PowerPoint presentations, etc.
• Provides support to the Leisure Access Pass program including collecting applications, screening for eligibility, and entering data into various databases, ensuring its accuracy, and produces reports, contracts, and labels. Provides direct support to applicants including addressing complaints and issues, including documentation and tracking, and elevates to the necessary staff member as required.
• Develops and maintains spreadsheets for various programs and services including program registrations, summer staff hiring, community program summaries, and supplies inventories.
• Acts as recording secretary for variety of staff meetings and as required, for meetings with various other groups.
• Coordinates and provides reception and administrative support services, including ordering office supplies to maintain inventory levels and ordering courier services.
• Maintains records of office expenditures, e.g. supplies, courier service and photocopying, for budget estimates.
• Maintains the centralized office filing system, including confidential documents.
• Arranges and confirms appointments.
• Sorts and distributes incoming and outgoing mail.
• Performs other related duties as assigned.

Conocimientos

Communication skills

Typing 45 wpm

Educación

Grade 12 education

Business college diploma

Herramientas

RecTrac system

Microsoft Word/Excel

Adobe Pro

Descripción del empleo

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Term:1TemporaryFull Time position available for approximately 11 months.

Closing Date: 11/12/2026

Labour Group: CUPE 59

Posting: 5847

This position is a CUPE 59 position and will be filled in accordance with the Collective Bargaining Agreement. Should it not be filled in accordance with the Collective Bargaining Agreement, external candidates will be considered.

Job Summary

Under supervision of the Clerical Supervisor 13, this position performs clerical, reception, and office administration duties. As part of the Community Development team, this position supports Social Development, Neighbourhood Services, and Culture & Inclusion.

Duties & Responsibilities

• Interacts with the public in-person, by phone, and email. Greets patrons to the space and directs people to their activities in the building. Passes inquiries by email/phone to relevant staff members.
• Prepares a variety of documents, including confidential reports, manuals, newsletters, web documents, PowerPoint presentations, etc.
• Provides support to the Leisure Access Pass program including collecting applications, screening for eligibility, and entering data into various databases, ensuring its accuracy, and produces reports, contracts, and labels. Provides direct support to applicants including addressing complaints and issues, including documentation and tracking, and elevates to the necessary staff member as required.
• Develops and maintains spreadsheets for various programs and services including program registrations, summer staff hiring, community program summaries, and supplies inventories.
• Acts as recording secretary for variety of staff meetings and as required, for meetings with various other groups.
• Coordinates and provides reception and administrative support services, including ordering office supplies to maintain inventory levels and ordering courier services.
• Maintains records of office expenditures, e.g. supplies, courier service and photocopying, for budget estimates.
• Maintains the centralized office filing system, including confidential documents.
• Arranges and confirms appointments.
• Sorts and distributes incoming and outgoing mail.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Graduation from a recognized business college.
• Typing speed of 45 w.p.m.
• Two years' diversified experience in general office procedures and customer service.
• Considerable knowledge of business English and arithmetic.
• Considerable knowledge of modern office practices and procedures.
• Demonstrated ability to work with the public and members of equity deserving groups.
• Knowledge of the RecTrac system.
• Ability to take accurate minutes of meetings, including the use of transcribing software.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to work with minimum supervision and to prioritize duties and responsibilities.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality.
• Demonstrated skill in the use of a computer using the Microsoft Office Suite, specifically Word and Excel
• Demonstrated skill in the use of Adobe Pro.

Weekly Hours:36.67

Salary Range:$52,968.24to$58,398.00 CADper annum (2026rates)

Diversity, Equity and Inclusion

The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) “the good life”, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity

Accommodation

The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email [e-mail].

While we appreciate all applications we receive, only candidates under consideration will be contacted.

Our Recruitment Process: Application > Posting Closes > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to the City