Clerk - Inpatient Surgery and Active Rehab

Orillia Soldiers' Memorial Hospital; Central Ontario; In loco; CAD 21.000 - 30.000; Part-time

Descrizione del lavoro

Orillia Soldiers' Memorial Hospital is seeking a Clerk for the Inpatient Surgery and Active Rehab unit on a temporary part-time basis. You will provide clerical and reception support, assist with admissions, transfers, discharges, and use the EMR to enter orders, manage patient flow, and coordinate communications within the team.

Responsibilities include answering calls, coordinating patient movements, maintaining charts and unit logs, and supporting a clean, organized nursing station.

Competenze

• Ontario Secondary School Diploma or equivalent is required.
• Successful completion of a Medical Terminology course required.
• Completion of relevant post-secondary program is preferred (such as Medical Office Administration).
• Minimum of one year experience in a clerical/administrative role.
• Preference given to candidates with acute care experience.

Mansioni

• Provides general reception services, including answering telephones and directing visitors.
• Coordinates admissions, transfers, discharges, and direct admits with the interprofessional team.
• Assists with arranging patient transfers, including ambulances and related documentation.
• Performs electronic order entry in the EMR as directed by nursing staff.
• Processes physician orders and supports chart assembly and disassembly.
• Books patient appointments with physicians or services as requested by nursing staff.
• Assists with receiving, distributing, and storing supplies and equipment.
• Maintains the nursing station and reception area in an orderly manner.
• Updates unit tracking tools and logs to support patient flow.
• Performs photocopying, faxing, and other routine clerical tasks.
• Submits maintenance or support requests and participates in safety checks.
• Responds to inquiries and supports unit communication and workflow.

Conoscenze

Clerical skills

Reception / patient access

EMR data entry

Communication and teamwork

Formazione

Ontario Secondary School Diploma or equivalent

Medical Terminology course

Post-secondary program in Medical Office Administration (preferred)

Strumenti

Electronic Medical Records (EMR)

Descrizione del lavoro

Clerk - Inpatient Surgery and Active Rehab

Job Number: J1026-0644

Job Title: Clerk - Inpatient Surgery and Active Rehab

Department: Inpatient Surgery & Active Rehab

Job Type: Temporary Part Time

Action Required:

Replacing a current budgeted position

Approximate End Date: January 10, 2027

Job Category: Administration / Clerical

Open Positions: 1

Date Posted: November 6, 2026

Closing Date: November 12, 2026

Hours of Work:

Position Summary

Reporting to the Program Manager, the Surgical Unit Clerk provides clerical and reception support to facilitate the day-to-day operations and supports patient flow of the Surgical Unit (including Surgical Short Stay). The Clerk serves as a primary point of contract for patients, families, team members and visitors, while maintaining accurate information and organized work environment. The Clerk supports documentation, order entry, coordination of admissions, transfers, and discharges, and ensures effective communication among team members and departments in accordance with Hospital policies and procedures.

Key Responsibilities

• Provides general reception services, including answering telephones, responding to patient call bells, directing visitors, and relaying messages ina timelyand professional manner.
• Coordinates and tracks admissions, transfers, discharges, and direct admits, ensuring timely communication with the interprofessional team and support departments.
• Assistswith arranging patient transfers, including booking ambulances and coordinating related documentation asrequired.
• Performs electronic order entry in the EMR as directed by nursing staff, ensuring accuracy and timely processing.
• Processes physician orders and supports chart assembly and disassembly, ensuring discharged charts are secured and forwarded to Health Records.
• Makespatient appointments with physicians or services at the request of nursingteam members.
• Assists with receiving, distributing, and storing supplies, equipment, and items brought to the unit in accordance with unit processes.
• Maintains thenursing stationand receptionarea in an orderlyand organizedmanner.
• Demonstrates awarenessof andsupports theconservation of hospital supplies and equipment, ensuring stock levels are maintained.
• Updates unit tracking tools and logs (e.g., patient flow boards, internal tracking systems) to support situational awareness and patient flow.
• Performs photocopying, faxing, and other routine clerical tasks asrequired.
• Submits maintenance or support requests as required and participates in assigned unit safety checks
• Supports unit communicationand workflow by responding appropriately to inquiries frompatients, families, and team membersreferringclinicalmatters to nursing team members.
• Adheres to hospital policies related to confidentiality, privacy legislation, professional conduct, and infection prevention practices.
• Performs other duties as may be assigned by the direct manager and/or designate.

Qualifications

Education

• Ontario Secondary School Diploma or equivalent is required
• Successful completion of a Medical Terminology course required.
• Completion of relevant post-secondary program is preferred (such as Medical Office Administration)

Experience

• Minimum of one (1) year experience working in a clerical/administrative role required.
• Preference given to candidates with previous acute care experience.
• Keyboarding skills; minimum of 40 words per minute required.
• Must be able to meet the physical and emotional responsibilities of the role, including standing and walking for extended periods, frequent and repetitive pushing, pulling, bending, and lifting up to 50 pounds, as well as safely operating equipment.
• Ability to meet the physical demands of the position, as outlined in the Physical Demands Analysis (PDA).
• Demonstrates proficiency in written and verbal communication, with strong interpersonal and organizational skills.
• Provides excellent customer service and contributes positively to teamwork and collaborative working relationships.
• Effectively prioritizes workload, adapts to changing priorities, and remains composed in fast-paced or stressful environments.
• Works independently with sound judgment, while remaining flexible to meet departmental and organizational needs.
• Demonstrates understanding of, and commitment to, equity, diversity, inclusion, and psychological safety.
• Upholds professionalism, ethical conduct, confidentiality, and respectful interactions.
• Models behaviour aligned with OSMH's mission, vision, and values.
• Uses required technology and digital tools effectively and demonstrates a willingness to learn new systems.
• Contributes to a culture of safety and continuous improvement by identifying risks, following safe work practices, and supporting quality initiatives.
• Demonstrates a commitment to ongoing professional and personal development through continuous learning and reflective practice.
• a professional practice environment
• a collaborative atmosphere with emphasis on teamwork
• wellness initiatives
• continuing education grants
• employee recognition and assistance programs
• a competitive salary and benefits package
• equal opportunities for growth and development

Employment Equity

OSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace.

Accommodation in the Workplace

Orillia Soldiers' Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.

Health & Safety Responsibilities

OSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability respect and engagement.

All team members must adhere to OSMH's Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.

Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.

As a condition of employment, new team members are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.

Artificial Intelligence (AI) Use in Hiring at OSMH:

Orillia Soldiers' Memorial Hospital's (OSMH) may utilize automated screening tools (i.e. questionnaires) to highlight candidates' qualifications; however, OSMH does not involve the use of artificial intelligence (AI) to screen, assess or select applicants. We recommend applying directly through our website as all applications are reviewed by our recruitment team.

Closing Statement

OSMH is a minimal fragrance workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the hospital.

As a condition of employment OSMH requires professional references, verification of academic training, professional accreditation and evidence of course completion. It is also a condition of employment that all new team members will be required to present an original vulnerable sector check within 90 days of commencing employment and must sign an Offense Declaration upon receipt of an offer of employment.