Clerk 8

City of Saskatoon; Saskatoon; On-site; CAD 56,000 - 61,000; Full time

Job summary

The City of Saskatoon is seeking a Temporary Full Time Records Clerk to support the Planning and Development Department by maintaining the Records Management System and providing clerical support.

Under supervision, you will scan, index, and classify documents, assist with FOIP requests, and contribute to training and process improvements.

Qualifications

• Knowledge of business English and arithmetic.
• Knowledge of modern office practices and procedures.
• Familiarity with building design and construction terminology.
• Ability to establish and maintain effective working relationships.
• Ability to prioritize duties and responsibilities.
• Ability to make decisions per policies and procedures.
• Skill in word processing, spreadsheets and databases.

Responsibilities

• Assists in the implementation and maintenance of the Department’s Information and Records Management System.
• Assists with evaluating solutions for improvements in the Department’s Records and Information Management procedures and processes.
• Assists with establishing goals and priorities, setting standards, and evaluating effectiveness to improve service delivery.
• Analyzes and identifies Department records to determine appropriate classification and retention.
• Assists with administration of FOI requests including handling confidential information.
• Assists staff with training and use of electronic records management software & day-to-day records matters.
• Scans, edits and indexes documentation; maintains filing system per policy.
• Types, formats and processes department correspondence, manuals and reports.
• Participates in continuing records management education and seminars.
• Performs other related duties as assigned.

Education

Grade 12 education

Graduation from a business college

Typing speed of 45 w.p.m.

Three years' diversified and progressively responsible office experience

Job description

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Term:1TemporaryFull Time position available for approximately 24 months.

Closing Date: 11/03/2026

Labour Group: CUPE 59

Posting: 5821

This position is a CUPE 59 position and will be filled in accordance with the Collective Bargaining Agreement. Should it not be filled in accordance with the Collective Bargaining Agreement, external candidates will be considered.

Job Summary

Under supervision of the Administrative Coordinator, this position provides clerical support to the Planning and Development Department and oversees records maintenance of the Department’s Information and Records Management System.

Duties & Responsibilities

• Assists in the implementation and maintenance of the Department’s Information and Records Management System.
• Assists with evaluating solutions for improvements in the Department’s Records and Information Management procedures and processes.
• Assists with establishing goals and priorities, setting standards, and evaluating effectiveness of the operation to achieve greater efficacy of services to ensure the achievement of operational, administrative and legislative requirements.
• Analyzes and identifies Department records to determine appropriate classification and retention.
• Assists with administrative tasks related to requests for information under The Local Authority Freedom of Information and Protection of Privacy Act, including the management of confidential information and records pertaining to the requests.
• Assists staff with training and use of the electronic records and information management software and other day to day records and information related matters.
• Scans, edits and indexes all documentation. Maintains proper filing system of documents according to the corporate filing policy.
• Types, formats and processes a variety of Department correspondence, manuals and reports, from written copy and electronic sources.
• Participates in continuing records management education, e.g., Association of Records Managers and Administrators seminars.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements:

• Grade 12 education.
• Graduation from a business college.
• Typing speed of 45 w.p.m.
• Three years' diversified and progressively responsible office experience.

Knowledge, Abilities and Skills:

• Considerable knowledge of business English and arithmetic.
• Considerable knowledge of modern office practices and procedures.
• Knowledge of the terminology used in building design and construction.
• Ability to establish and maintain effective working relationships.
• Ability to prioritize duties and responsibilities.
• Ability to make decisions in accordance with established policies and procedures.
• Skill in the operation of a computer with word-processing, spreadsheet and database software.

Weekly Hours:36.67

Salary Range:$55,739.28to$61,452.00 CAD per annum (2026rates)

Diversity, Equity and Inclusion

The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) “the good life”, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity

Accommodation

The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email [e-mail].

While we appreciate all applications we receive, only candidates under consideration will be contacted.

Our Recruitment Process: Application > Posting Closes > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to the City