Clerical Assistant - Culture and Recreation

Town of LaSalle, Ontario; Lasalle; Sur place; CAD 42 000 - 52 000; Plein temps

Résumé du poste

The Town of LaSalle, Ontario, is seeking a Clerical Assistant to support Culture and Recreation. You will greet the public, assist with registrations, rentals, memberships, and scheduling of facilities, while handling payments and communications.

Ideal candidates have office admin training, experience with Microsoft 365, strong communication, and a valid G license. This is a full-time role based in LaSalle’s community facilities.

Qualifications

• One year Office Administration (General) Certificate, or equivalent.
• Strong working knowledge of Microsoft 365 (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Hold and maintain a valid Class "G" driver's license.

Responsabilités

• Greet the public at the customer service desk and respond to inquiries.
• Process registration fees, balance cash floats, deposits, and issue invoices.
• Process and renew memberships.
• Schedule arenas, fields, rooms, and pools; process rental contracts.
• Register applicants for community programs and events.
• Attend meetings with users and coordinate birthday parties and related requests.
• Order stationary supplies and track department budget.
• Other duties as assigned.

Connaissances

Microsoft 365 (Word, Excel, Outlook)

Verbal & written communication

Driver's license (Class G)

Formation

Office Administration certificate (1 year)

Outils

ACTIVE Net

Description du poste

Union: CUPE Local 701

Department: Culture and Recreation

Reports to: Supervisor of Recreation

The Clerical Assistant responds to public inquiries, greeting customers, registering individuals for programs, processing requests for the rental of arenas, sports fields, community rooms, and swimming pools. Other duties include the collection and depositing of funds, maintaining cash floats, issuing monthly statements, processing boat ramp applications and fitness memberships.

Requirements

Primary Duties and Responsibilities

• Greeting the public at the customer service desk and responding to inquiries
• Collection and/or refund of registration fees, balancing of cash floats, processing bank deposits, and issuing invoices
• Processing and/or renewing memberships
• Scheduling of arenas, sports fields, community rooms, and swimming pools
• Processing rental contracts and attending meetings with users as required
• Registering applicants for various community programs and/or events
• Scheduling of birthday parties and fulfilling associated requests (i.e. ordering of food, beverages, etc.)
• Ordering stationary supplies and tracking department budget
• All other duties as assigned

Qualifications

• One (1) year Office Administration (General) Certificate, or equivalent
• Minimum of two (2) years previous related experience
• Strong working knowledge of Microsoft 365 (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Hold and maintain a valid Class "G" driver's license

Qualifications Considered Assets

• Previous experience with ACTIVE Net
• Standard First Aid with CPR-C

Working Conditions

• Duties shall primarily be performed indoors
• Manual dexterity to use desktop computer and peripherals
• Safety equipment as required (i.e. safety shoes, glasses/goggles, etc.)
• Travel within the Town
• Operation of a motor vehicle

Hours of Work

• Primary hours of work are Sunday through Saturday (35 hours), day and afternoon shifts with overtime as required

Physical Requirements

• Physical work environment requiring extended periods of walking, standing, crouching, bending, and sitting

Leadership Responsibilities

• None

Summary

We thank all applicants who apply, but only those candidates selected for an interview will be contacted. Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used solely for the purpose of candidate selection. We are dedicated to equal opportunity. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. The recruitment process does not utilize artificial intelligence for applicant screening or selection. This posting is for an existing vacancy.