Clerical Assistant, Advanced Diagnostics Research Laboratory

University of Saskatchewan; Saskatoon; On-site; CAD 34,000 - 43,000; Full time

Job summary

The University of Saskatchewan's Advanced Diagnostics Research Laboratory seeks a Clerical Assistant to support administrative functions, accession specimens, and maintain laboratory databases using Excel.

You will correct and fax medical reports, file records, and provide general office support with a strong emphasis on accuracy and confidentiality. This on-campus, full-time role offers 1.0 FTE, a salary range CAD 24.74–31.37 per hour, and opportunities for professional growth.

Qualifications

• Medical Administrative Assistant Diploma is required.
• Minimum 3 years’ experience accessioning laboratory samples and related administrative support.
• Data entry and database management experience with medical terminology.
• Proficiency with Microsoft Office products; Excel proficiency tested.

Responsibilities

• Sorts and accessioning incoming laboratory specimens.
• Corrects medical reports as directed.
• Faxes finalized medical reports.
• Performs medical report filing and retrieval.
• Creates and maintains laboratory databases using Excel.
• Keeps laboratory documents up to date: master index and filing system.
• Provides general office support.

Skills

Confidentiality

Excel proficiency

Data entry

Microsoft Office

Education

Medical Administrative Assistant Diploma

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Clerical Assistant, Advanced Diagnostics Research Laboratory

The Advanced Diagnostics Research Laboratory provides state of the art, high complexity cancer diagnostic and monitoring laboratory services for Saskatchewan cancer patients. Through the integration of research and clinical activities, the ADRL responds to the evolving needs of patients and clinicians in the province by developing new assays essential for emerging companion diagnostics, supporting clinical trials and training highly qualified personnel.

Primary Purpose: To provide administrative support to the Advanced Diagnostic Research Laboratory (ADRL) including sorting and accessioning lab samples, correcting and faxing medical reports, maintaining databases, filing and performing general office duties.

Nature of Work: Reporting to the ADRL Laboratory Manager, this position carries out general administrative duties as directed. Once fully trained, work will be expected to be performed without direct supervision. The ADRL is not a public-access facility, therefore few general reception activities will be required. This position will be privy to personal and patient information and requires strict compliance with applicable laws and policies governing confidentiality.

Typical Duties or Accountabilities:

• Sorts and accessions incoming laboratory specimens.
• Make corrections to medical reports as directed.
• Faxes finalized medical reports.
• Performs medical report filing and retrieval
• Creates and maintains laboratory databases using Microsoft Excel
• Keeps laboratory documents up to date:
  • Updates laboratory documents
  • Maintains a master document index
  • Maintains filing system/archives
• Provides general office support

Education: Medical Administrative Assistant Diploma is required.

Experience: Minimum of 3 years’ experience accessioning laboratory samples and related administrative support, data entry and database management. In-depth understanding of medical terminology is required. Experience with Microsoft Office products is required.

Candidates will be asked to complete a skills test to assess Excel proficiency and data-entry capabilities.

Skills: Ability to work effectively with minimal guidance and to maintain confidentiality.

Department: Pathology
Status: Term 1 year with the possibility of extension or becoming permanent
Employment Group: CUPE 1975
Shift: Mon-Fri, 8:00-4:30pm
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $24.74 - 31.37 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 8/28/2026
Closing Date: 9/17/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.

The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.