Clerical Assistant, Finance and Administration, Veterinary Medical Centre

University of Saskatchewan; Saskatoon; On-site; CAD 34,000 - 43,000; Full time

Job summary

The University of Saskatchewan’s Veterinary Medical Centre seeks a Clerical Assistant, Finance and Administration to provide essential clerical and financial support within the VMC main office on campus in Saskatoon.

You will coordinate office functions, assist with month-end processes, cash handling, accounts reconciliation, and procurement, while delivering timely service to clients and colleagues in a fast-paced environment.

Qualifications

• Completion of a recognized business college course with accounting/bookkeeping and medical terminology.
• A combination of education and experience may be considered.

Responsibilities

• Coordinate and deliver all VMC office functions.
• Support the finance coordinator with cash drawer summaries and month-end processes.
• Handle purchasing, budgeting, filing, account reconciliation, and daily cash deposits; procurement of services/supplies.

Skills

Interpersonal skills

Communication skills

Organizational skills

Time management

Multitasking

Teamwork

Attention to detail

Accounting / Bookkeeping

FAST & About US familiarity

MS Word

MS Excel

PowerPoint

Education

Business college diploma

Accounting knowledge

Medical terminology

Tools

FAST system

About US system

Job description

Clerical Assistant, Finance and Administration, Veterinary Medical Centre

Primary Purpose

To provide clerical and financial support for the Veterinary Medical Centre (VMC)

Nature of Work

Reporting to the Manager of Business, Finance and Support Services, this position works within the VMC main office to coordinate and deliver clerical and financial services. Work involves frequent interruptions, constant deadlines, and balancing multiple, competing priorities in a high-volume office. This position requires an understanding of the unit's function, policies, and practices with a high level of accuracy and attention to detail.

Typical Duties

Coordination and delivery of all VMC office functions. A high emphasis will be placed on support for the finance coordinator through numerous activities including the cash drawer summary, supporting the month end process through statement and A/R processes, and responding to client requests for finance support. Purchasing/budgetary responsibilities such as filing, reconciliation of accounts and backup for the daily cash deposits; procurement of services/supplies and other duties are also functions of the positions.

Qualifications

Education: Completion of a recognized business college course with accounting/bookkeeping and medical terminology. A combination of education and experience may be considered.

Experience: Two to five years of related experience, preferably in a university setting.

Skills: Exceptional interpersonal and communication skills, both written and verbal; demonstrated organizational and time management skills; proven ability to work on multiple tasks/projects with competing demands to meet deadlines; ability to work both independently and as part of a team; ability to maintain attention to detail and a high level of accuracy; thorough knowledge of accounting/bookkeeping; familiarity and experience with the University's FAST and About US systems; proficiency with Word, Excel and PowerPoint.

This position is in scope of CUPE 1975

Department: Veterinary Medical Centre
Status: Permanent
Employment Group: CUPE 1975
Shift: Mon-Fri, 8:00am - 4:00pm
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $24.74 - 31.37 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 8/19/2026
Closing Date: 9/29/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.php

Criminal Record Check: Yes
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.

The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.