Cleaning Services Coordinator

BGIS; Toronto; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company dedicated to sustainability and high-quality cleaning services. As an Administrative Coordinator, you will play a vital role in supporting operations and ensuring the highest standards of cleanliness and safety. This position emphasizes quality control and client satisfaction, making it perfect for self-motivated individuals with strong organizational and interpersonal skills. Be part of a team that values diversity and is committed to creating healthier environments while minimizing ecological impact. Your contributions will help shape a cleaner, greener future.

Qualifications

• 3-5 years of administrative experience required.
• Excellent proficiency in MS Office and strong communication skills.

Responsibilities

• Provide administrative support for cleaning services operations.
• Coordinate reports and assist in internal audits.
• Manage inventory and support timecard submissions.

Skills

Administrative Experience

MS Office Proficiency

Interpersonal Skills

Problem Solving

Leadership Skills

Time Management

Organizational Skills

Written Communication

Verbal Communication

Customer Focus

Job description

Who We Are

At BGIS Sustainable Cleaning Solutions, we are dedicated to providing environmentally responsible and high-quality cleaning services. Our mission is to create healthier, cleaner environments for our clients while minimizing our ecological impact. As a leader in sustainable cleaning practices, we prioritize the use of eco-friendly products, innovative cleaning technologies, and energy-efficient methods that align with global environmental standards.

Our team is committed to maintaining the highest standards of cleanliness, safety, and customer satisfaction across a wide range of industries. By joining BGIS Sustainable Cleaning Solutions, you become part of a forward-thinking company that values sustainability, continuous improvement, and a positive work culture.

Help us shape a cleaner, greener future through innovation, collaboration, and excellence.

Job Summary:

As a member of the BGIS Sustainable Cleaning Solutions Team, you will be generally responsible for cleaning in a designated zone with an emphasis on quality control, health and safety & striving to exceed client expectations.

The Administrative Coordinator reports to a Regional Director and provides administrative support and coordination in the areas of cleaning services. The Administrative Coordinator is responsible for supporting directors in the operations of the cleaning service through planning, quality control and management of the site Cleaners. Reporting to the Regional Director, the Administrative Coordinator is to set high standards for cleaning and to ensure those standards are met. They are to maintain and achieve our customer standard by the most economical use of materials, equipment, and manpower.

Key Duties & Responsibilities

• Carry out the day-to-day execution of clerical duties to ensure BGIS SCS operations are provided with administrative support
• Contact cleaners and support in the proper use of Clear Site
• Provide support in the submission of timecards
• Provide support in inventory and ordering needs for client sites
• Provide support in the clearance process for subcontractors
• Provide support in internal audits, assist in the preparation of reports of findings, and maintain records of corrective actions
• Coordinate regional reports and perform preliminary analysis
• Track regional priorities and ensure that information is tracked and compiled as requested
• Prepare/review information prior to Regional Director approval of documents regarding the accuracy of content
• Coordinate SCS initiatives throughout the region
• Other related general administrative duties as required
• Other duties as assigned

Knowledge & Skills

• Requires three (3) to five (5) years of administrative experience
• Excellent computer skills, proficient with MS office
• Self-motivated
• Ability to work independently with little or no supervision
• Excellent interpersonal skills
• Problem solving skills
• Effective leadership skills – may have personnel to manage
• Strong time management skills and organizational skills
• Strong written and verbal communication skills
• Strong customer focus

Licenses and/or Professional Accreditation

• Must meet security clearance requirements, where applicable

At BGIS Sustainable Cleaning Solutions we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS Sustainable Cleaning Solutions is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.