Chief & Council Governance Secretary

Colonial Group; Vancouver, Richmond; Sur place; CAD 60 000 - 78 000; Plein temps

Résumé du poste

Musqueam Indian Band is seeking a Council Secretary to provide administrative support to Chief and Council. You will record and manage minutes for Council and Committee meetings, and develop a tracking system for motions and decisions.

The role requires organizing meetings, coordinating attendance, and maintaining confidentiality. Work includes coordinating travel, scheduling special events, and communicating important dates to the CAO and Council.

Qualifications

• Successful completion of High School and post-secondary training in Business Administration preferred.
• Experience taking meeting minutes and dealing with governance processes.
• Criminal Records Check required and ability to maintain confidentiality.

Responsabilités

• Prepare agenda items, information, and kits for meetings.
• Record, transcribe, distribute, and track minutes, motions, and decisions.
• Coordinate attendance and establish quorum; advise of cancellations.
• Finalize amendments to minutes after Council approval.
• Handle meeting administration: room bookings, cleanup, and food orders.
• Arrange Band-related travel and communicate key dates to leadership.
• Support events for Chief and Council and maintain relationships with staff.
• Perform related duties for Band community meetings as required.

Connaissances

Meeting minutes

Communication

Organization

Confidentiality

Time management

Self-direction

Formation

High School diploma

Business Admin courses

Outils

Microsoft Office

Digital recording equipment

Smart boards

Copy machine operation

Description du poste

Musqueam Indian Band is seeking a Council Secretary to provide administrative support to Chief and Council. You will record and manage minutes for Council and Committee meetings, and develop a tracking system for motions and decisions.

The role requires organizing meetings, coordinating attendance, and maintaining confidentiality. Work includes coordinating travel, scheduling special events, and communicating important dates to the CAO and Council.