Change Order Project Administrator

Allteck Limited Partnership; Surrey; On-site; CAD 36,000 - 47,000; Full time

Benefits offered by this job

Casual dress

Company events

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

RRSP match

Vision care

Wellness program

Job summary

Allteck Limited Partnership is seeking a Project Administrator to support our team, specializing in change order processing. This is a process-driven, high-volume admin role, responsible for preparing, submitting, tracking, and documenting change orders to keep the program running on time and in line with contracts.

The ideal candidate has 1–3 years of office experience, familiarity with data entry and Salesforce, strong attention to detail, and the ability to coordinate with internal teams.

Qualifications

• 1–3 years of office or administrative experience, ideally in data entry, change order management, or process-driven roles
• Experience in the utilities or construction industry is considered an asset

Responsibilities

• Prepare, submit, and follow up on a high volume of change order submissions
• Maintain and update change order records in Salesforce
• Ensure all change orders comply with contract requirements and internal procedures
• Coordinate with internal teams to gather required information and confirm work-scope completion
• Execute high-volume, repetitive daily administrative tasks with precision
• Perform other duties as required, requested, or assigned

Skills

Data entry

Change order management

Process-driven

MS Office

Salesforce

Tools

Salesforce

Job description

At Allteck, our values aren’t just words on a wall - they shape how we work every day. Safety comes first, always; we believe good safety is good business, and our mission is to make sure everyone goes home. We genuinely care about our people and the communities where we live and work, because we know that great work is built on looking out for one another. And when we make a commitment, we keep it - we take ownership, follow through, and earn trust through consistent actions. If that sounds like the kind of team you want to be part of, we’d like to hear from you.

Role:
We are currently seeking a Project Administrator to support our team, specializing in change order processing. This is a process-driven, high-volume administrative role. Day-to-day, you will execute the same core tasks repeatedly and with precision - preparing, submitting, tracking, and documenting change orders - to keep the program running efficiently and in alignment with contractual requirements.

Responsibilites:

• Prepare, submit, and follow up on a high volume of change order submissions, ensuring accuracy, completeness, and timely turnaround
• Maintain and update change order records continuously, documenting all requests, approvals, and revisions in Salesforce
• Ensure all change orders comply with contract requirements and internal procedures
• Coordinate with internal teams to gather required information, confirm work-scope completion, and identify discrepancies or missing details
• Execute high-volume, repetitive daily administrative tasks with a consistently high level of precision
• Perform other duties as required, requested, or assigned

Education, Training & Experience:

• 1-3 years of office or administrative experience, ideally in data entry, change order management, or process-driven roles
• Experience in the utilities or construction industry is considered an asset

Skills & Abilities:

• Professional and collaborative when working with internal teams and external partners
• Comfort with repetitive, process-driven work done at high volume
• High attention to detail and accuracy in documentation and reporting
• Strong organizational skills with the ability to manage recurring tasks efficiently over sustained periods
• Clear and professional written and verbal communication skills
• Proficiency in MS Office; experience with Salesforce or similar CRM/project tracking systems is an asset
• Willingness to learn industry-specific processes, including power line construction and utility operations (training provided)

Pay: $30.00 per hour

Benefits:

• Casual dress
• Company events
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Work Location: In person