CFO Executive Assistant: Calendar & Communications Pro

AMA - Alberta Motor Association; Edmonton; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive wage

Employee discounts on travel,insurance

Professional development

Paid vacation with payroll

Job summary

AMA - Alberta Motor Association is seeking an Executive Assistant to the CFO to manage complex calendars, coordinate deliverables, and prepare executive communications. You will support senior leadership with discretion and proactive planning to keep the organization moving.

You will coordinate meetings, develop board materials, review financials, and handle sensitive information while partnering with internal teams and external partners.

Qualifications

• Certificate or diploma in business administration or equivalent experience preferred.
• Experience supporting senior executives and board committees.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Manage CFO calendar, meetings, and travel with prioritization and accuracy.
• Prepare materials, minutes, and Board reports within deadlines.
• Coordinate communications and executive-level correspondence.
• Review financial statements and finance materials for accuracy.
• Coordinate signing authorities, system access, and expense claims.
• Organize town halls and Finance events with logistics.
• Code invoices and track expenses against contracts monthly.
• Maintain Finance content on intranet and serve as board back-up.
• Maintain confidentiality and support cross‑functional stakeholders.
• Communicate effectively across multiple levels of the organization.

Skills

Executive support

Calendar management

Stakeholder communication

Discretion/confidentiality

Multitasking under pressure

Microsoft Office

Documentation & reporting

Education

Certificate or Diploma in Business Administration

Office Assistant Program

Tools

Microsoft Word

PowerPoint

Excel

Adobe Acrobat

Visio

Job description

AMA - Alberta Motor Association is seeking an Executive Assistant to the CFO to manage complex calendars, coordinate deliverables, and prepare executive communications. You will support senior leadership with discretion and proactive planning to keep the organization moving.

You will coordinate meetings, develop board materials, review financials, and handle sensitive information while partnering with internal teams and external partners.