CBVRCE 2026 CUPE-0926, Casual School Secretary, Various Locations

Province of Nova Scotia Regional Centres for Education; Sydney; On-site; CAD 26,000 - 43,000; Part time

Job summary

The Cape Breton-Victoria Regional Centre for Education is seeking a Casual School Secretary to provide reception, secretarial and accounting support across various schools. The position supports the administration of school operations with on-call duties at multiple locations in Cape Breton and Victoria counties.

Applicants should have a secretarial diploma, strong typing and computer skills (word processing, databases, spreadsheets) and familiarity with Google Apps for Education and Microsoft

Qualifications

• Diploma from a secretarial training institution.
• Experience with typing, word processing, databases and spreadsheets is required.
• Competency test will be required for all applicants.

Responsibilities

• Provide reception duties including answering the telephone and greeting visitors.
• Type all school correspondence, reports and documentation; sort and distribute mail.
• Handle money from school funds and maintain accurate accounts and banking records.
• Record absences and attendances for employees and input data into the student information system.
• Compile reports and statistics as required by school administration and Department of Education.
• Prepare bulk orders and assist in ordering materials.

Skills

Typing

Word processing

Databases

Spreadsheets

Google Apps for Education

Microsoft Office

Interpersonal skills

Communication skills

Technology aptitude

Creative / Innovative

Education

Diploma from secretarial training

Tools

Google Apps for Education

Microsoft Office

Job description

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CBVRCE 2026 CUPE-0926, Casual School Secretary, Various Locations

CASUAL SCHOOL SECRETARY

TheCape Breton-Victoria Regional Centre for Education is responsible for the administration of the public school system within the boundaries of Cape Breton and Victoria Counties, supporting approximately 12,000 students in 38schools.

We fostera caring, dynamic, and creative environment that provides educational opportunities, promotes a love of learning, respect for others and challenges all persons to develop their full potential to become confident, versatile, lifelong learners and thinkers. We are committed to ensuring the success and achievement ofallstudents within a culturally responsive, safe and inclusive school environment.

The CBVRCE invites applications for the above-noted position as we work together to create success for all students in our region. Our goal is to be a diverse workforce that is representative, at all job levels, of the students we serve. The Centre for Education welcomes applications from Indigenous People, African Canadianand Other Racially Visible Persons, Persons with Disabilities, members of the 2LGBTQI++ communityand Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, we encourage you to apply and self-identify on your application.

Application Deadline: Applications will be accepted at any time; however, an initial round of hiring will be conducted in October, 2026. Those interested in applying for the initial round of hiring should submit their application by as soon as possible.

• upload a completed resume with their application
• upload copies of professional licenses, accreditations and certifications supporting qualifications required for the position. You must include a copy of your related diploma/degree and/or transcript.
• enter 3 references, including current or former supervisors.

All successful candidates will be required to submit a clear Criminal Record Check (with Vulnerable Sector Check) and Child Abuse Registry Check dated within the last 6 months.

WORK TERM: Casual on-call basis

LOCATION: Various schools throughout the Cape Breton Victoria Regional Centre for Education.

RATE OF PAY: $31.48 per hour

MINIMUM REQUIRED QUALIFICATIONS:

• Diploma from a secretarial training institution
• A minimum of one year secretarial experience would be considered an asset
• Experience and proficiency with typing, word processing, databases and spreadsheet programs is required.
• Experience with Google Apps for Education and the Microsoft suite of products would be considered an asset.
• Applicants should be innovative and creative with respect to utilizing technology.
• Strong interpersonal and communication skills

A competency test will be required for all applicants.

POSITION DESCRIPTION:

RESPONSIBLE TO: Principal or Principal's Designate of school of employment

ROLE: To provide reception, secretarial and accounting services to schools

RESPONSIBILITIES:

• Perform reception duties which include answering the telephone, greeting visitors and general public, handling staff, student and public inquiries; presenting a positive image of the school when dealing with students, teachers and general public;
• Type all school correspondence,reports and documentation, prepare all correspondence and sort and distribute incoming mail;
• Handle money from global school funds and student funds and to keep accurate accounts and banking for same in accordance with generally accepted accounting procedures;
• Record and submit absences and attendances for employees at their site;
• Input and access information from the student information system under the direction of school administrationand generate related reports and documentation as required;
• Compile reports and statistics as required by the principal, school board office and the Department of Education;
• Compile bulk orders for school needs and assist in the preparation of ordering including school book bureau orders;

We thank all applicants for their interest; however, only those chosen to proceed in the hiring process will be contacted.