School Based Administrative Assistant Substitute List 2026-2027

Simplication; Dartmouth; On-site; CAD 40,000 - 55,000; Full time

Job summary

The Halifax Regional Centre for Education is accepting applications for the School Based Administrative Assistant Substitute List for the 2026-2027 school year. Substitute employees provide day-to-day support to schools when permanent staff are away across 136 school locations, with potential for steady substitute work depending on location.

Applicants must create an online profile/resume with full details of qualifications and experience.

Qualifications

• Completion of a diploma/certificate program from a recognized institution in Office Administration/Management, Secretarial Science, or an acceptable equivalent obtained through relevant job training and experience.
• Minimum two years recent experience in a fast-paced office environment utilizing an advanced computer system with proficiency in word processing, spreadsheets and databases;
• Willingness to train in job-related software programs including an advanced Student Information System.

Skills

Word processing

Spreadsheets

Databases

Fast-paced office environment

Education

Diploma/Certificate in Office Administration/Management or Secretarial Science

Tools

Student Information System

Job description

The Halifax Regional Centre for Education is accepting applications for the School Based Administrative Assistant Substitute List for the 2026-2027 school year.

Substitute employees are eligible to accept day-to-day and short term assignments to provide support to schools when permanent employees are away.HRCE has 136 school locations so, depending on where you live, there is potential for steady and frequent substitute work.

Candidates must create an online profile/resume in order to apply. Please ensure your resume is completed in full, including the questionnaire section of the online resume, and outlines any relevant qualifications and experience.

Applicants MUST meet the following criteria:

• Completion of a diploma/certificate program from a recognized institution in Office Administration/Management, Secretarial Science, or an acceptable equivalent obtained through relevant job training and experience.
• Minimum two years recent experience in a fast-paced office environment utilizing an advanced computer system with proficiency in word processing, spreadsheets and databases;
• Willingness to train in job-related software programs including an advanced Student Information System.

Upon review of applications, qualified candidates will be contacted via email to schedule an interview. Only shortlisted candidates will be contacted.

Applicants invited to participate in the hiring process (such as an interview or testing) and who require accommodation when invited to the assessment process.

Following completion of a successful interview and positive reference checks, candidates will be contacted and required to provide the following before being added to the substitute list:

• A current Criminal Records Check. Employees working in schools in a position of trust or authority must provide a Vulnerable Sector Check (please print this letter and submit it with your VSS application). Checks must be issued within six months of employment start date and are available online via https://secure.tritoncanada.ca/v/public/landing/HalifaxPoliceService/home or from your local Police or RCMP detachment.
• Child Abuse Register (CAR) Search Results - issued within six months of employment start date (you will be mailed your CAR results to provide to HRCE as part of your new hire package). CAR applications may be made online https://beta.novascotia.ca/apply-child-abuse-register-search

You do NOT have to be a substitute to apply and be considered for term and permanent job postings with HRCE.

Returning Substitutes & Term Employees

wishing to substitute do NOT need to apply to the substitute posting. Confirm your intent to return to active substituting by completing the online Substitute Confirmation Form accessible via myHRCE.

Please refer to job description for further details available here.

Nova Scotia’s Regional Centres for Education and the Conseil scolaire acadien provincial (CSAP) are committed to an inclusive education system that supports the well-being and achievement of every student and is high-quality, culturally and linguistically responsive.

The Halifax Regional Centre for Education (HRCE) is actively working to hire individuals from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry, to work toward equitable representation within all employee groups. Equitable hiring strengthens the knowledge and expertise in our schools, and supports our public education system in establishing schools as safe, caring, and accessible learning spaces that support all students. This will provide opportunities for students to see themselves reflected throughout their schools, learning resources, and within their learning experiences.

HRCE has a Recruitment, Selection and Hiring of Staff Policy and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry, in compliance with the applicable collective agreements or terms and conditions of employment. Applicants are encouraged to complete the Diversity Management section under the Questionnaire heading in the online resume.

Thank you for your interest. Only those selected for an interview will be contacted.