Catering & Events Coordinator

College Quarter Hotel University; Saskatoon; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Performance based incentives

Participation in banquet gratuityPools

Comprehensive health and dental benefit

Paid vacation and sick leave

Professional development and training

Advancement opportunities within hotel

Employee recognition programs

IHG discounts at 6,000+ hotels

Job summary

Holiday Inn Express & Staybridge Saskatoon – University is seeking a Catering & Events Manager to lead one of Saskatoon's premier hotel event operations. You will oversee the guest journey from inquiry to execution, work with leadership to deliver profitable, high-service events, and mentor a banquet team to deliver exceptional guest experiences.

You will coordinate weddings, conferences, corporate meetings, and community events while ensuring top-notch service, logistics, and scheduling.

Qualifications

• 2–5 years of experience in hospitality, catering, event planning, food & beverage, or hotel operations preferred.
• Previous leadership or supervisory experience preferred.
• Experience in banquet operations considered a strong asset.
• Sales and customer relationship experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Experience with catering or event management software is considered an asset.
• Food Safe Certification (or ability to obtain) is required.
• Serving It Right certification (or ability to obtain) is required.
• Ability to work a flexible schedule, including evenings, weekends, and holidays when events require.

Responsibilities

• Respond to catering and event inquiries promptly and professionally.
• Meet with prospective clients to understand their event vision and requirements.
• Prepare event proposals, banquet event orders, contracts, and quotations.
• Conduct site tours and showcase our meeting and event facilities.
• Build strong relationships with local businesses, organizations, sports teams, and community partners.
• Follow up with clients before and after each event to ensure complete satisfaction.
• Generate repeat business through exceptional service and relationship management.
• Coordinate all logistics from booking through event completion.
• Develop detailed event timelines and room layouts.
• Work closely with the Executive Chef on menu planning and food service timing.
• Ensure banquet event orders are accurate and communicated to all departments.
• Anticipate client needs and proactively resolve challenges before they arise.
• Recruit, train, coach, and motivate a team of banquet associates.
• Prepare banquet schedules based on business demands.
• Lead pre-event meetings and communicate expectations to the team.
• Supervise event setup, execution, and teardown.
• Ensure all banquet operations meet company, brand, and health & safety standards.
• Maintain banquet equipment, inventory, and event supplies.
• Assist with budgeting, labour management, inventory control, and departmental performance.
• Support other hotel departments as required to ensure an exceptional overall guest experience.

Skills

Highly organized

Customer service

Communication

Education

Food Safe Certification

Serving It Right certification

Tools

Event management software

Job description

Salary Range: $50,000.00 To $60,000.00 Annually

Lead Exceptional Events. Inspire Great Teams. Create Memorable Experiences.

Are you passionate about hospitality, event planning, and creating unforgettable guest experiences?

The Holiday Inn Express & Staybridge Suites Saskatoon – University is seeking an enthusiastic, organized, and results-driven Catering & Events Coordinator to lead one of Saskatoon's best hotel event operations.

This is an exciting leadership opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in bringing every detail together to deliver exceptional events.

From corporate meetings and conferences to weddings, sports teams, social celebrations, and community events, you'll play a vital role in creating memorable experiences while leading a talented banquet team and helping grow our business.

About the Hotel

Located in Saskatoon's University District, our dual-branded Holiday Inn Express & Staybridge Suites offers modern accommodations, outstanding guest service, and versatile meeting and event facilities.

Our event venue features:

• Four beautifully designed meeting and event spaces
• More than 5,000 square feet of flexible event space
• A stunning ballroom exceeding 3,000 square feet, divisible into two separate function rooms
• Three additional meeting rooms ranging from 625–850 square feet
• Modern audiovisual capabilities and flexible room configurations
• Whether hosting an executive board meeting for 20 guests or a banquet for hundreds, we pride ourselves on delivering exceptional service from start to finish.

About the Role

As our Catering & Events Manager, you'll oversee every aspect of the guest journey - from the initial inquiry through the successful execution of each event.

Working closely with the hotel leadership team and clients, you'll coordinate events that exceed expectations while ensuring profitability, operational excellence, and outstanding guest satisfaction.

You'll also provide leadership and direction to a team of banquet associates, fostering a culture of teamwork, professionalism, and exceptional service.

No two days are ever the same—and that's exactly what makes this role so rewarding.

What You'll Be Responsible For

• Respond to catering and event inquiries promptly and professionally
• Meet with prospective clients to understand their event vision and requirements
• Prepare event proposals, banquet event orders, contracts, and quotations
• Conduct site tours and showcase our meeting and event facilities
• Build strong relationships with local businesses, organizations, sports teams, and community partners
• Follow up with clients before and after each event to ensure complete satisfaction
• Generate repeat business through exceptional service and relationship management

Event Planning & Coordination

• Coordinate all logistics from booking through event completion
• Develop detailed event timelines and room layouts
• Work closely with the Executive Chef on menu planning and food service timing
• Ensure banquet event orders are accurate and communicated to all departments
• Anticipate client needs and proactively resolve challenges before they arise

Leadership & Operations

• Recruit, train, coach, and motivate a team of banquet associates
• Prepare banquet schedules based on business demands
• Lead pre-event meetings and communicate expectations to the team
• Supervise event setup, execution, and teardown
• Ensure all banquet operations meet company, brand, and health & safety standards
• Maintain banquet equipment, inventory, and event supplies
• Assist with budgeting, labour management, inventory control, and departmental performance
• Support other hotel departments as required to ensure an exceptional overall guest experience

What We're Looking For

You'll be successful in this role if you are:

• Passionate about hospitality and customer service
• Highly organized with exceptional attention to detail
• A confident communicator who builds lasting relationships
• Comfortable managing multiple priorities simultaneously
• Calm under pressure and able to adapt quickly
• Professional, approachable, and solution-focused
• A natural leader who motivates and develops others

Qualifications

• 2–5 years of experience in hospitality, catering, event planning, food & beverage, or hotel operations preferred
• Previous leadership or supervisory experience preferred
• Experience in banquet operations considered a strong asset
• Sales and customer relationship experience preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Experience with catering or event management software is considered an asset
• Food Safe Certification (or ability to obtain) is required
• Serving It Right certification (or ability to obtain) is required
• Ability to work a flexible schedule, including evenings, weekends, and holidays when events require

What We Offer:

• Performance based incentives
• Participation in banquet gratuity pools
• Comprehensive health and dental benefits
• Paid vacation and sick leave
• Professional development and leadership training
• Opportunities for advancement within a growing hotel management company
• Employee recognition and appreciation programs
• IHG hotel discounts at more than 6,000+ hotels worldwide

Why You'll Love This Role

This isn't just another catering position.

It's an opportunity to lead one of Saskatoon's premier hotel event venues, build meaningful relationships with clients, mentor an exceptional team, and play an integral role in the continued success of a growing organization.

If you enjoy seeing months of planning come together in one incredible event—and take pride in creating experiences that guests will remember for years to come - we'd love to hear from you.