Catering Attendant / Receptionist

Norton Rose Fulbright LLP; Vancouver; Hybrid; CAD 43,000 - 53,000; Full time

Benefits offered by this job

Hybrid work

Retirement plan

Health benefits

Telemedicine

Wellness allowance

Training programs

Job summary

Norton Rose Fulbright Canada LLP in Vancouver seeks a hospitality-focused Catering Attendant / Receptionist to deliver a first-class client experience by coordinating catering, conference centre services and meeting support for clients, lawyers, executives and staff.

The successful candidate will be discreet, proactive and client‑minded, maintaining welcoming, professional environments and supporting high‑profile meetings and firm events with accuracy and grace.

Qualifications

• Experience in hospitality, conference services, catering, hotels or corporate offices.
• Strong interpersonal and communication skills with professional presence.
• Excellent organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft Office and room booking systems.
• Ability to stand for extended periods and lift up to 30 lbs.
• Excellent written and spoken English; French is an asset.

Responsibilities

• Serve as a professional ambassador of the firm, providing a warm, polished and responsive experience for clients, visitors, lawyers and executives.
• Anticipate client needs and proactively address requests to ensure a seamless hospitality experience.
• Support high-profile client meetings, executive functions and firm events, exercising professionalism, discretion and sound judgment at all times.
• Ensure all client-facing areas reflect the firm’s standards of excellence.
• Coordinate the setup, delivery and presentation of catering services for meetings and events, liaising with reception, facility and technical teams.

Skills

Interpersonal skills

Communication skills

Professional presence

Organizational skills

Microsoft Office

Room booking systems

Customer service

Flexibility

English proficiency

Tools

Room booking systems

Job description

Norton Rose Fulbright Canada LLP is seeking a hospitality-focused Catering Attendant / Receptionist to join our Vancouver office. This role will report to the Manager, Office Services & Facilities and will be responsible for delivering a first-class hospitality experience to clients, lawyers, executives and staff through the seamless coordination of catering, conference centre services and meeting support. The successful candidate will be passionate about service excellence, take pride in creating welcoming and professional environments, and possess the ability to anticipate needs before they arise. This position plays an important role in supporting high-profile client meetings, executive events and firm functions where attention to detail, responsiveness and discretion are essential. Working hours are typically Monday to Friday, 7:00 a.m. to 3:00 p.m., but may vary between 6:00 a.m. and 6:00 p.m. as required (some overtime may be required).

You will be focusing on:

Delivering an Exceptional Client and Executive Experience

• Serve as a professional ambassador of the firm, providing a warm, polished and responsive experience for clients, visitors, lawyers and executives.
• Anticipate client needs and proactively address requests to ensure a seamless hospitality experience.
• Support high-profile client meetings, executive functions and firm events, exercising professionalism, discretion and sound judgment at all times. This may occur outside of regular business hours.
• Ensure all client-facing areas consistently reflect the firm’s standards of excellence.
• Build effective working relationships at all levels of the organization, including senior leadership and executive stakeholders.

Coordinating Hospitality, Catering and Conference Centre Services

• Coordinate the setup, delivery and presentation of catering services for meetings, conferences and special events, liaising with the reception, facility and technical team as required.
• Prepare and maintain boardrooms, conference facilities, and hospitality areas to ensure they are clean, fully equipped, organized and ready for use.
• Respond quickly to changing meeting requirements and last-minute requests while maintaining exceptional service standards.
• Assist with room setups, event logistics and meeting support services as required.

Maintaining Operational Excellence

• Maintain hospitality spaces, kitchens, coffee stations, collaborative spaces, visitor offices, conference area and lounges to the highest standards of cleanliness, safety and presentation.
• Monitor inventory levels, coordinate supply replenishment and support vendor relationships.
• Process invoices, maintain service records and complete administrative tasks related to hospitality operations.
• Ensure compliance with food handling, health and safety, and firm service standards.
• Maintain hospitality equipment readiness and troubleshoot routine operational issues to minimize service disruption.
• Handle confidential and sensitive information with a high degree of discretion, professionalism and accuracy.
• Provide coverage for reception and assist with other office service initiatives as assigned.
• Contribute to a culture of continuous improvement and service excellence within the Office Services & Facilities team.

What you bring to the role:

• A passion for hospitality and delivering exceptional service to clients, executives and colleagues in a professional, fast-paced environment.
• Experience in hospitality, conference services, catering, hotels, corporate offices, professional services or other customer-focused environments.
• Strong interpersonal and communication skills, with a professional presence, sound judgment and the ability to build positive relationships at all levels.
• Excellent organizational skills, attention to detail and the ability to manage multiple priorities while remaining calm and responsive under pressure.
• Proficiency with Microsoft Office, room booking systems and other workplace technologies, combined with a proactive, solutions-oriented approach to service delivery.
• Flexible and adaptable, with the willingness to support events, meetings and business requirements that may occasionally require work outside regular business hours ability to stand for extended periods and lift supplies or equipment up to 30 lbs.
• Excellent written and spoken English required, with French considered an asset.

Why join our team:

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs
  

The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview.

Vancouver: $43,300 - $53,400

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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Please note that this job posting is being advertised to fill an existing vacancy.