1.0 Temporary Office Assistant

Simcoe Muskoka Catholic District School Board; Barrie; Sur place; CAD 38 000 - 48 000; Plein temps

Résumé du poste

Simcoe Muskoka Catholic District School Board is seeking an administrative assistant to provide confidential support to the school office, under the direction of the Principal and School Office Administrator.

The role involves preparing correspondence, filing, reports, handling inquiries, and coordinating records. Strong secretarial, bookkeeping, and computer skills with familiarity in SDS, PowerSchool, and e-Funds are assets.

Qualifications

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position.
• Excellent secretarial and bookkeeping skills; proven time management, scheduling and organizational skills.
• Proficiency in keyboarding and word processing; experience with Word, email systems, Accounting, Spreadsheet and Database apps; SDS/PowerSchool/e-Funds desirable.
• Familiarity with office equipment including photocopier, fax, PA system and multi-line phone.
• Strong communication and interpersonal skills with students, parents, staff and the public.
• Ability to work independently and as part of a team; initiative and leadership qualities.

Responsabilités

• Assist with administrative and secretarial support in a school setting to ensure a positive and safe learning environment.
• Prepare and/or type correspondence; complete reports and documents; maintain files and records.
• Answer and direct inquiries per board/school policy.

Connaissances

Secretarial skills

Bookkeeping

Time management

Communication

Interpersonal skills

Teamwork

Initiative

Formation

Two year College Diploma or equivalent

Outils

Word

Email systems

Accounting

Spreadsheet

Database applications

SDS

PowerSchool

e-Funds

Description du poste

Under the direction of the Principal or designate and in cooperation with the School Office Administrator, the successful candidate will be responsible for assisting with the provision of administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, answering and / or directing enquiries as per board/school policy.

Required Skills and Qualifications:

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Please quote job posting number 4074712.

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at [e-mail] or [phone] ext. 2 12.

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

Frances Bagley Maria Hardie

Director of Education Board of Trustees