Cash Office Event Lead

Westerner Park; Red Deer; On-site; CAD 26,000 - 32,000; Part time

Benefits offered by this job

Competitive pay

Community impact

Flexible event-based hours

Skill development

Inclusive workplace

Job summary

Westerner Park is seeking a service-oriented and reliable Cash Office Event Lead to support the smooth operation of the Cash Office during events. Reporting to the Accounting Manager, this role focuses on accurate cash handling, documentation, and secure reconciliation.

This is a part-time, event-based position with shifts during evenings and weekends. You will plan staffing, issue floats, process deposits, and ensure compliance with Westerner Park’s procedures while guiding Cash Office staff.

Qualifications

• Two years of post-secondary education in Accounting, Finance, Business Administration, or a related field.
• Strong numerical and basic reconciliation skills.
• Basic working knowledge of Microsoft Excel and Outlook.
• Experience with point-of-sale systems or accounting software is an asset.
• Previous experience in event, hospitality, retail or high-volume cash environment is an asset.
• Must be available to work evenings and weekends based on the event schedule.

Responsibilities

• Plan Cash Office staffing and float requirements for upcoming events.
• Prepare Cash Office staff schedules based on event needs and staff availability.
• Ensure required floats and change are prepared and ready before events.
• Coordinate any additional cash requirements with Finance.
• Communicate event schedules and Cash Office requirements to staff.
• Prepare, issue and receive cash floats for events.
• Monitor the issuance and return of event floats and ensure all cash transactions are supported by required documentation.
• Prepare deposits for secure storage and bank processing.
• Ensure cash, floats and deposits are accurately reconciled, counted, documented and secured during assigned shifts and in accordance with Westerner Park’s standard procedures.
• Identify and report cash discrepancies, security concerns, and other Cash Office issues to Finance in strict accordance with established procedures.
• Maintain strict confidentiality of financial and operational information.
• Coordinate Cash Office activities during assigned events.
• Provide day-to-day direction and support to Cash Office staff.
• Help organize staffing and workflow based on event needs.
• Support training and orientation of Cash Office staff as required.
• Escalate significant staffing or operational concerns to Accounting Manager.

Skills

Numerical skills

Reconciliation

Staff leadership

Event/hospitality experience

Time management

Education

Two years of post-secondary education in Accounting, Finance, Business Administration, or a related field

Tools

Excel

Outlook

POS systems

Accounting software

Job description

Ignite Your Potential at Westerner Park

Join Westerner Park, where exciting opportunities, meaningful experiences, and personal growth come together. As a community-focused organization, we take pride in creating memorable moments for our guests, clients, and community through the events we host and the experiences we deliver.

Position Overview:

Westerner Park is seeking a service-oriented and reliable Cash Office Event Lead to join our Cash Office team. Reporting to the Accounting Manager, the Cash Office Event Lead is responsible for supporting the smooth and efficient operation of the Cash Office during events.

The Cash Office Event Lead serves as the primary point of contact for Cash Office activities, providing direction and support to staff and ensuring cash is handled, documented, and reconciled accurately and securely in accordance with established procedures. The role monitors cash handling and deposit activities, addresses issues as they arise, and promptly escalates significant discrepancies, control concerns, or staffing issues to the Accounting Manager.

This is a part-time, event-based position, with shifts scheduled according to event schedules and operational requirements. Hours will vary based on business and event needs. The majority of shifts will be scheduled during evenings and weekends.

Key Responsibilities

The Cash Office Event Lead will be responsible for the following:

Event Planning and Preparation

• Plan Cash Office staffing and float requirements for upcoming events.
• Prepare Cash Office staff schedules based on event needs and staff availability.
• Ensure required floats and change are prepared and ready before events.
• Coordinate any additional cash requirements with Finance.
• Communicate event schedules and Cash Office requirements to staff.

Event Cash Operations

• Prepare, issue and receive cash floats for events.
• Monitor the issuance and return of event floats and ensure all cash transactions are supported by required documentation.
• Prepare deposits for secure storage and bank processing.
• Ensure cash, floats and deposits are accurately reconciled, counted, documented and secured during assigned shifts and in accordance with Westerner Park’s standard procedures.
• Identify and report cash discrepancies, security concerns, and other Cash Office issues to Finance in strict accordance with established procedures.
• Ensure compliance with established cash-handling, security, and Cash Office procedures, providing guidance and support to staff to promote consistent adherence to operational standards.

• Maintain strict confidentiality of financial and operational information.

Event Leadership and Coordination

• Coordinate Cash Office activities during assigned events.
• Provide day-to-day direction and support to Cash Office staff.
• Help organize staffing and workflow based on event needs.
• Support training and orientation of Cash Office staff as required.
• Escalate significant staffing or operational concerns to Accounting Manager.
• Cash Office Event Lead provides day-to-day directions to Cash Office staff during assigned events, with support from the Accounting team as required.

Administration and Event Support

• Maintain required Cash Office records and documentation.
• Assist Finance with event reconciliation and follow-up as required.
• Identify recurring issues or process concerns for Finance review.
• Complete other related duties as assigned.

Why Join Westerner Park?

Join the Westerner Park team and be part of a dynamic, community-focused organization where every event creates memorable experiences for our guests, clients, and community. As a Part-time team member, you will have the opportunity to work in an exciting event environment, gain valuable hospitality experience, and be part of a team that takes pride in delivering exceptional service.

At Westerner Park, you can expect:

• Competitive hourly compensation.
• The opportunity to contribute to a non-profit agricultural society and exposition association that plays an important role in the community.
• A fun, fast-paced work environment where no two days are the same and you can experience the excitement of Westerner Park events firsthand.
• The opportunity to build new skills, gain valuable hospitality and event experience, and work alongside a supportive team.
• A welcoming and inclusive workplace where teamwork, collaboration, and creating memorable experiences are at the heart of what we do.

Here is What You Bring

The ideal candidate will have:

• Two years of post-secondary education in Accounting, Finance, Business Administration, or a related field.
• Strong numerical and basic reconciliation skills.
• Basic working knowledge of Microsoft Excel and Outlook.
• Experience with point-of-sale systems or accounting software is considered an asset.
• Previous experience in an event, hospitality, retail or high-volume cash environment is considered an asset.
• Previous experience providing direction or support to other staff is considered an asset.
• Must be available to work evenings and weekends based on the event schedule.
• Must be able to successfully complete a background check, including a criminal record check, as a condition of employment.
• Must be able to managing competing priorities and changing operational demands.

Position Details

• Employment Type: Part-Time
• Department: Ticketing and Entertainment Services
• Compensation: $18.95 to $23.16 per hour
• Affiliation: Member of the Westerner Employees Association

Create Memorable Experiences with Westerner Park

Explore working at Westerner Park, where our culture, hospitality, and atmosphere create an exciting and rewarding place to be. Join our team and help create memorable moments for our guests, clients, and community.

Thank you for your interest in Westerner Park. We look forward to reviewing your application.

Westerner Park welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodation is available upon request in relation to the materials or processes to be used.