On-Site Office Administrator (20 hrs/wk) – Prince Rupert

BC Maritime Employers Association; Prince Rupert; On-site; CAD 22,000 - 36,000; Part time

Job summary

BC Maritime Employers Association is seeking a part-time Office Administrator based in Prince Rupert, BC, for a six-month contract. The role is 20 hours per week, Monday to Friday, 9:00 a.m.

to 2:00 p.m., on-site at the Prince Rupert Training Centre. Reporting to the Training Manager, you will provide front-line reception, general office administration, and program-related support to ensure an efficient and welcoming environment.

Qualifications

• High school diploma or equivalent with at least one year of office or administrative experience.
• Strong verbal and written communication skills.
• Highly organized with excellent time management and attention to detail.
• Able to prioritize tasks and meet deadlines independently and within a team.
• Proficient in Microsoft 365, particularly Outlook, Word, Excel.
• Able to manage multiple tasks under pressure.
• Strong problem-solving and critical-thinking skills.
• Valid driver's license and access to a personal vehicle.
• Located in Prince Rupert, BC and able to work fully on-site.

Responsibilities

• Greet and assist visitors, respond to inquiries and answer/direct incoming calls.
• Open, sort, and distribute mail.
• Book meeting rooms and organize catering for meetings and training sessions.
• Order and maintain office supplies and manage general office filing.
• Provide administrative support for facilities-related tasks.
• Build and maintain Excel spreadsheets for administrative tracking.
• Scan, file, and update records and documents.
• Enter data for Training, Safety, and Recruitment documentation.
• Draft and prepare correspondence and reports.
• Submit and track port pass and security clearance applications.
• Support administrative and logistical components of special projects.
• Provide check-in and document collection support during recruitment periods.
• Perform other duties as assigned.

Skills

Communication skills

Time management

Organization

Prioritization

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

Job description

BC Maritime Employers Association is seeking a part-time Office Administrator based in Prince Rupert, BC, for a six-month contract. The role is 20 hours per week, Monday to Friday, 9:00 a.m.

to 2:00 p.m., on-site at the Prince Rupert Training Centre. Reporting to the Training Manager, you will provide front-line reception, general office administration, and program-related support to ensure an efficient and welcoming environment.