Business Administrator

Jonas Software; Kitchener; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is looking for a detail-oriented Business Administrator to support its growing team. This role is vital for ensuring smooth business operations, handling financial tasks, and managing internal communications. You will thrive in a structured environment, working behind the scenes to maintain accurate records and support various administrative functions. If you have a knack for organization and a collaborative mindset, this opportunity is perfect for you to make a meaningful impact in a dynamic setting.

Qualifications

• 2+ years in an administrative or finance-related role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Excel and experience with ReQlogic.

Responsibilities

• Prepare and file monthly HST submissions and maintain accurate records.
• Administer the company’s expense platform and oversee credit card processes.
• Support payroll processing and manage accounts receivable and payable.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Microsoft Excel

Financial Reporting

Education

Bachelor's Degree in Business Administration

2+ years in an administrative role

Tools

Microsoft Excel

ReQlogic

GP

Smartlist

Job description

Job Description:

About InnoSoft
InnoSoft is a leading provider of recreation management software, trusted by top universities and colleges across North America. Our mission is to build innovative, reliable software solutions that empower our clients to create exceptional campus recreation experiences. We’re a team of dedicated professionals who believe in hard work, collaboration, and making a meaningful impact.

The Opportunity
We’re seeking a detail-oriented and highly organized Business Administrator to support our growing team. This role is essential to the smooth operation of our business functions and will work closely with internal staff and the corporate head office. You’ll handle a variety of administrative and financial tasks that keep the organization running efficiently—from managing expense reports and invoices to ensuring timely and accurate internal reporting. You enjoy working behind the scenes, thrive on structure and process, and have the confidence to communicate across all levels of the business.

Key Responsibilities

1. Accounting & Financial Administration

• Prepare and file monthly HST submissions, reconcile revenue and expenses, and maintain accurate records.
• Assist with monthly, quarterly, and year-end financial reporting, including revenue forecasting and variance analysis.
• Submit and track invoices, process payments, and manage accounts receivable and payable.
• Support payroll processing by gathering data and preparing monthly commission and bonus files.
• Liaise with the corporate finance team on reconciliations, audits, and budgeting.

1. Expense & Procurement Management

• Administer the company’s expense platform (ReQlogic), including user setup, training, report submission, and compliance.
• Oversee credit card and reimbursement processes, ensuring proper documentation and coding.
• Coordinate with the corporate office on procurement, expense approvals, and credit applications.

1. Operations & Office Support

• Maintain records of client contracts, renewals, and price increases.
• Track insurance certificates, client correspondence, and legal documentation.
• Manage purchasing and inventory for the KW office, including supplies, snacks, and event coordination.
• Support internal communications, employee engagement efforts, and onboarding logistics.

1. Special Projects & Ad Hoc Support

• Handle ad hoc tasks and special projects assigned by the CEO.
• Act as the internal liaison with the corporate office and external vendors.
• Lead administrative response during audits or compliance reviews.

What You Bring

• 2+ years in an administrative or finance-related role; experience in a SaaS or service-based company is a plus.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Excel; experience with GP, Smartlist, or ReQlogic is an asset.
• Comfortable working independently and managing multiple priorities.
• Excellent communication skills and a collaborative mindset.