Building Service Administrator- Toronto, ON

Insight Enterprises; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Insight Enterprises in Toronto, ON is seeking a Building Service Administrator to handle vendor payments, database upkeep, and coordination of facilities and security transactions onsite. You will monitor budgets and accruals, manage P.O./invoice processes, and liaise between the building services team and external vendors.

Strong organizational and communication skills are essential as you interact with multiple departments and contribute to cost control and financial reporting.

Qualifications

• High school diploma with four years related work experience or a Bachelor’s with 1–2 years related experience.
• Ability to multitask and prioritize in a fast-paced environment.
• Independent worker with strong organizational and team skills.
• Excellent verbal and written communication.

Responsibilities

• Process vendor payments and manage PO/invoice workflow.
• Maintain and update databases and coordinate facilities/ security transactions.
• Monitor budgets and accruals to ensure financial obligations are met.
• Collaborate with internal departments and external vendors as liaison.
• Assist with budget preparation and monthly/ quarterly expense analysis.

Skills

Multitasking

Organizational skills

Communication skills

Teamwork

Education

High school diploma

Bachelor's degree

Job description

Requisition Number: 105888Building Service AdministratorLocation:This role is fully onsite in our Toronto, ON office.Insight at a Glance14,000+ engaged teammates globally$8.2 billion in revenue in 2025Certified as a Great Place to work in 9 Countries in 2025Fortune 500 Company (No. 447) in 2025Received 25+ industry and partner awards in the past year$1.4M+ total charitable contributions in 2024 by Insight globallyNow is the time to bring your expertise to Insight. We are not just a tech company; we are a people-first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organizations through complex digital decisions.As a Building Service Administrator, you will be responsible for vendor payments, database upkeep, special projects and the coordination of all facilities and security transactions supporting the Company’s business. Monitor budgets and accruals to ensure the department is fulfilling obligations specific to financials. We will count on you to interact with other departments within the Company as well as outside personnel and act as liaison between Building Services and outside vendors. Along the way, you will get to:Participate in budget preparation and administration. Review month end financial data in detail with Facilities Manager / Director and other Departmental staff, keeping them appropriately informed.Report, monitor and control financial expenditures involving the Facilities Department. Ensure purchase orders are created and issued based on annual budgetary forecasts or in a timely manner for any goods / services requested, ad hoc. Maintain oversight of the entire P.O / invoice payment process. Contact all vendors prior to Q4’s end to ensure all outstanding invoices are captured in the correct year.Maintain and analyze expense data, preparing and distributing monthly / quarterly analyses with variance explanations for all accounts inconsistent with budget, providing monthly tracking reports consisting of current and cumulative spending with comparison to budget allowance.Maintain rigorous financial controls and adherence to financial policy and procedures. Initiate investigations in conjunction with the Security / Internal Audit Departments for any unusual or unexplained charges to the Company. Review any situations where unexpected charges were not budgeted or properly approved. Perform cost center / general ledger reclassifications for any invoices not put into the proper account.Be AmbITious: This opportunity is not just about what you do today but also about where you can go tomorrow. When you bring your hunger, heart, and harmony to Insight, your potential will be met with continuous opportunities to upskill, earn promotions, and elevate your career.What we’re looking forHigh school diploma and four years related work experience / training or combination of education and experience; or Bachelor’s degree and one to two years related work experience / training or equivalent combination of education and experience.Ability to multitask and prioritize in a fast-paced environment.Independent worker with strong organizational and team skills.Excellent communication skills, both verbal and written.What you can expectWe’re legendary for taking care of you, your family and to help you engage with your local community. We want you to enjoy a full, meaningful life and own your career at Insight. Some of our benefits include:Freedom to work from another location—even an international destination—for up to 30 consecutive calendar days per year.But what really sets us apart are our core values of Hunger, Heart, and Harmony, which guide everything we do, from building relationships with teammates, partners, and clients to making a positive impact in our communities.Join us today, your ambITious journey starts here.Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.At Insight, we celebrate diversity of skills and experience so even if you don’t feel like your skills are a perfect match - we still want to hear from you!Insight does not accept unsolicited resumes from recruiters or employment agencies. Unsolicited resumes will be treated as direct applications from the candidate, and recruiters or agencies who submit candidates for this position without a prior, written vendor agreement will not be eligible for any form of compensation, even if the candidate is hired.The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, click here.Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.Posting Notes: Toronto, ON || Ontario (CA-ON) || Canada (CA) || Legal, Finance, Facilities & Administration || None || CA - Toronto, ON ||