Budget Officer

Havas Media Network; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

Join a leading agency as a Client Budget Analyst, ensuring smooth financial operations and budget management for client accounts. You'll work closely with various teams to reconcile media plans and provide essential support for auditing requirements, while enhancing your analytical skills in the advertising industry.

Qualifications

• Minimum 0-3 years of experience in media/finance.
• Knowledge of Digital, Broadcast, and Print media preferred.
• Strong analytical skills and efficiency in Excel are required.

Responsibilities

• Manage and track client invoicing against budgets and authorizations.
• Collaborate with teams for financial closing and auditing.
• Lead monthly client budget meetings and ensure timely payment clearance.

Skills

Analytical skills

Project management

Excel

Education

College Degree in Finance or Marketing

Job description

Position Overview : The role of a Client Budget Analyst is integral to the smooth operation of Havas client accounts. As a Client Budget Analyst, you'll be responsible for ensuring that our client's media plan to pay journey is accurately budgeted, forecasted, tracked, and reconciled. Providing vital support to the client directly and to Havas' internal media planning and buying teams. We are seeking a Client Budget Analyst to join our team at Havas Media Group. In this role, you will be at the forefront of financial operations, handling budget reconciliations, monitoring account details, and developing your problem-solving abilities within the advertising industry. 40% - Manage and quality assure client PO / MAF / authorizations against media placements ~20% - Manage and track client invoicing against client PO budgets and authorizations, and QA planning tool actualization updates. ~10% - Lead monthly client budget meetings with client brand leads in collaboration with the Havas media planning lead ~5% - Collaborate with the media control, commercial, FP&A, and AR / Collection teams to ensure smooth monthly financial closing ~5% - Collaborate among biddable and investment teams to resolve buy entry issues ~5% - Support internal and client audit needs and ad hoc reporting requirements on a monthly, quarterly, or biannual basis Collaborate with Client Brand and internal Havas planning leads to identify media activities for billing, from planned budgets to final reconciliation Understand the media flowchart and liaise with the media control and planning team to reconcile media placement against the client budget Establish timelines related to billing and media budget / flowchart reconciliation Work with various teams to support processes, resolve billing issues, and maintain consistent communication with the Account and Media teams on budget status updates Ensure media campaign actualization and billing timelines are met, and proactively raise any potential delay concerns Support, audit, and enforce new process rollouts across all team members, troubleshoot common issues, and serve as an escalation point for blockers Coordinate unclear campaigns with media control and the investment team to ensure timely supplier invoice clearance, compliance, and payment to media partners Facilitate communication between activation and the client finance team to ensure timely reconciliation in compliance with company policies and contractual obligations Clarify any budget discrepancies with the Client Brand Team and / or Media Buyers / Planning Leads Prepare client billing and budget package, including cover memo and required supporting documents and reports Collaborate with the commercial and FP&A team to deliver accrual / deferral requirements Prevent errors and review deferrals and accruals by reviewing billing before issuing it to clients Work closely with the Commercial Lead and Billing Specialist to verify commission structures Monitor client master billing and miscellaneous reports to ensure accurate commission postings and accruals for the commercial team and month-end reporting Monitor production system “open job” reports of estimate and reconciliation billing (where applicable) Support internal and external audit needs Flag and escalate any audit and budget management concerns to the managing partner Minimum of 0-3 years of experience in media / finance at a large media agency College Degree in Finance or Marketing required, or equivalent work experience Preference for candidates with knowledge of Digital, Broadcast, and Print media Strong analytical, project management, and Excel skills are required, along with the ability to discuss financial concepts Previous knowledge of standard media billing processes and the media industry is preferred Understanding of media planning fundamentals, including buying approaches and metrics such as GRPs, CPMs, impressions, etc. Ability to maintain calm and professional behavior at all times, including on the phone, email, in person, and in virtual meetings (Teams / Zoom) Quality Control : ABOUT HAVAS MEDIA NETWORK NORTH AMERICA : Havas Media Network North America is the Media Experience agency. We deliver this brand promise through our proprietary Mx System, where meaningful media helps build more meaningful brands. Our focus is on understanding the most Meaningful Media – the media channels, moments, and brands that move consumers to action, the media that is trusted, engaging, and influential will have the best chance of helping an advertiser reach an engaged audience. It’s this simple but oftentimes overlooked insight that guides everything we do, from the decisions and investments made in our work for clients to the inclusive programs that prioritize our people’s needs and the needs of our community.

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Budget • Toronto, ON, Toronto Census Division, ON; Ontario, Canada