Brand & Documentation Coordinator

Integratedcooling; Burnaby; On-site; CAD 42,000 - 54,000; Full time

Job summary

BC Athletics is seeking an Administrative Assistant to serve as the document and brand backbone, ensuring every document reflects the new brand identity and maintains consistency across programs such as Track & Field, Road & Trail Running, Officials, and Sport Development.

Reporting to the Operations Manager, you will format legacy materials, build templates, manage newsletters, spreadsheets for annual reporting, manage membership data, support the CEO and Board, and help with grants and event

Qualifications

• You are passionate about document formatting, consistency, and brand alignment.
• You have strong Excel skills, including formulas and pivot tables.
• You bring administrative or office support experience in fast-paced environments.
• You can manage multiple priorities and coordinate with diverse contacts.
• You possess writing and copy-editing abilities and customer service mindset.

Responsibilities

• Document and Brand Ownership (Core Focus): Reformat legacy BC Athletics documents to align with the new brand; build a library of templates; ensure formatting consistency across materials; coordinate newsletters and reports.
• Excel and Data Work: Build spreadsheets for annual reporting, membership data, and event logistics; assist with audits and invoicing; support grant tracking.
• Executive Support: Provide administrative support to the CEO and Board of Directors.
• General Administrative Support: Compile information for annual reporting; streamline administrative processes and automation.
• Membership Database Management and Member Compliance: Manage membership data and support member inquiries; ensure compliance.
• Program and Event Support: Assist with event prep and program delivery across Track & Field and Road & Trail Running.

Skills

Document formatting

Excel proficiency

Data organization

Copy-editing

Administrative support

Multi-priority management

Tools

Canva

Mailchimp

Adobe Creative Suite

QuickBooks Online

Job description

BC Athletics is seeking an Administrative Assistant to serve as the document and brand backbone, ensuring every document reflects the new brand identity and maintains consistency across programs such as Track & Field, Road & Trail Running, Officials, and Sport Development.

Reporting to the Operations Manager, you will format legacy materials, build templates, manage newsletters, spreadsheets for annual reporting, manage membership data, support the CEO and Board, and help with grants and event