Administrative Assistant

Stantec; Burnaby; On-site; CAD 42,000 - 52,000; Full time

Job summary

Stantec in British Columbia is seeking an Administrative Assistant to support our Water team across the province, with colleagues in Burnaby, Kelowna and Victoria. You will help manage calendars, coordinate travel, and provide front-desk support to keep projects progressing smoothly.

In this role you will edit technical documents, review project submittals in MS Office, process expense reports, and assist with marketing submissions as needed.

Responsibilities

• Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
• Coordinating travel itineraries and arrangements.
• Monitoring and supporting weekly timecards submissions
• Technical document editing for voice, grammar, and templating
• Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
• Processing expense reports and completing detailed project expense reviews
• Performing clerical and front reception support tasks including, client phone and visitor reception, inter office mail distribution, couriers, data entry, filing, scanning etc.
• Record and Distribute Invoices
• Supporting marketing and pursuits through templated submissions
• Performs other administrative duties as required.

Skills

Calendar management

Travel coordination

Timecard processing

MS Office proficiency

Tools

MS Office Suite

Job description

Your Opportunity

There is an exciting opportunity in British Columbia to join a high-performing team as an Administrative Assistant. In this role, you will support our Water team across the province, with team members located in Burnaby, Kelowna, and Victoria.

Your Key Responsibilities

• Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
• Coordinating travel itineraries and arrangements.
• Monitoring and supporting weekly timecards submissions
• Technical document editing for voice, grammar, and templating
• Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
• Processing expense reports and completing detailed project expense reviews
• Performing clerical and front reception support tasks including, client phone and visitor reception, inter office mail distribution, couriers, data entry, filing, scanning etc.
• Record and Distribute Invoices
• Supporting marketing and pursuits through templated submissions
• Performs other administrative duties as required.