Branch Operations & Admin Specialist

Marmon Holdings, Inc.; Coquitlam; On-site; CAD 30,000 - 41,000; Full time

Job summary

Sterling Crane Canada is seeking a Branch Administrator to support Victoria and Vancouver operations from Vancouver, BC. The role covers billing, invoicing, payroll-related activities, and general office duties in a fast-paced branch environment.

You will be on-site in Coquitlam, BC, working 8:00 AM to 5:00 PM, with travel as needed, and reporting to the Branch Manager. Strong organizational and communication skills are essential to succeed.

Qualifications

• High School Diploma (or equivalent).
• 1-3 years administrative experience in a related industry.
• Experience with unionized payroll environments, FCC, or other ERP systems preferred.
• Strong customer service skills with the ability to handle pressure and communicate clearly.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Oversee administrative processes for time entry and union clauses, onboarding/offboarding, and accounting duties including month-end reconciliation.
• Client invoicing including third-party portal billing, costing reporting, and aging receivables management.
• Process supplier payables and ensure recharges are completed.
• Onboard/offboard employees and temporary workers; assist with training setup, hardware/software requests, safety orientation, and handbooks.
• Book hotels and travel for hourly workers; support event management and reporting to management.

Skills

Administrative support

Customer service

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Communication skills

Multi-tasking

Education

High School Diploma

Tools

FCC ERP

Job description

Sterling Crane Canada is seeking a Branch Administrator to support Victoria and Vancouver operations from Vancouver, BC. The role covers billing, invoicing, payroll-related activities, and general office duties in a fast-paced branch environment.

You will be on-site in Coquitlam, BC, working 8:00 AM to 5:00 PM, with travel as needed, and reporting to the Branch Manager. Strong organizational and communication skills are essential to succeed.