Branch Administrator

Columbia-Fuels; Victoria; On-site; CAD 34,000 - 37,000; Full time

Job summary

Columbia Fuels, owned by Parkland Corporation, seeks a Branch Administrator to support a busy office in a customer‑focused environment. This role handles daily inventory, invoicing, and purchasing in JDE while delivering frontline customer service and maintaining branch records.

You will process invoices, payments, orders, and safety/compliance records, and assist dispatch with scheduling. Strong Microsoft skills and attention to detail are essential; lubricant knowledge is a plus.

Qualifications

• Experience with Microsoft programs such as Excel and Word and Outlook.
• Knowledge of accounting processes.
• Excellent problem solving and organizational skills.
• Strong attention to detail and follow-up.
• Strong verbal, written and analytical communication skills.
• Ability to multi-task and work in a fast‑paced changing environment.
• Knowledge of lubricant products and fleet is an asset.

Responsibilities

• Process daily inventory transactions.
• Generate invoices and process payments.
• Process all purchases in JDE, ensure proper coding and obtain necessary signatures.
• Customer Service: Respond to Customers calling in and walk in customers.
• Assist with Lube Inventory weekly and monthly cycle counts.
• Input Safety, and Inspection reports and maintain Branch Safety Board.
• Manage weekly/monthly reports.
• Provide support to dispatch with scheduling and routing of trucks.
• Process account adjustments.
• Process Opening records for Commercial accounts for the branch.
• Maintain Compliance records for drivers and third-party contractors.
• Order office supplies.
• Create and maintain and assist purchase order requests for vendors.
• Maintain inventory reconciling for the cardlocks.
• Assist with cardlock collections and other cardlock assistance.
• Other duties as assigned.

Skills

Excel

Word

Outlook

Accounting

Problem solving

Organization

Multi-tasking

Communication

Job description

Columbia Fuels is owned and operated by Parkland Corporation. Parkland is a leading international fuel supplier, convenience store operator, and community enabler, serving diverse customers across 26 countries.

The Branch Administrator is responsible for a wide variety of tasks in an office work environment. As this position functions in a highly customer focused environment all persons are expected to perform their job duties in a professional manner and adhere to our company values.

As of November 1, 2025, Sunoco LP has successfully completed its acquisition of Parkland Corporation. For more information, please visit www.sunocolp.com .

Sunoco LP is a leading energy infrastructure and fuel distribution master limited partnership operating across 32 countries and territories in North America, the Greater Caribbean, and Europe. The Partnership’s midstream operations include an extensive network of approximately 14,000 miles of pipeline and over 160 terminals. This critical infrastructure complements the Partnership’s fuel distribution operations, which distribute over 15 billion gallons annually to approximately 11,000 Sunoco and partner-branded retail locations, as well as independent dealers and commercial customers.

At Sunoco, we take great pride in what we do and wholeheartedly believe our employees drive success for our company and our customers. We are always looking for the best and brightest talent and are committed to making your job a challenging and rewarding experience.

• A place where you can take your career in the direction you want to grow and go

Starting Salary: $25.50-$27.50/hour

The Opportunity:

The Branch Administrator is responsible for a wide variety of tasks in an office work environment. As this position functions in a highly customer-focused environment all persons are expected to perform their job duties in a professional manner and adhere to our company values.

Responsibilities:

• Process daily inventory transactions.
• Generate invoices and process payments.
• Process all purchases in JDE, ensure proper coding and obtain necessary signatures.
• Customer Service: Respond to Customers calling in and walk in customers.
• Assist with Lube Inventory weekly and monthly cycle counts.
• Input Safety, and Inspection reports and maintain Branch Safety Board.
• Manage weekly/monthly reports.
• Provide support to dispatch with scheduling and routing of trucks.
• Process account adjustments.
• Process Opening records for Commercial accounts for the branch.
• Maintain Compliance records for drivers and third-party contractors.
• Order office supplies.
• Create and maintain and assist purchase order requests for vendors.
• Maintain inventory reconciling for the cardlocks.
• Assist with cardlock collections and other cardlock assistance.
• Other duties as assigned.

Requirements:

• Experience with Microsoft programs such as Excel and Word and Outlook.
• Knowledge of accounting processes.
• Excellent problem solving and organizational skills.
• Strong attention to detail and follow-up.
• Strong verbal, written and analytical communication skills.
• Ability to multi-task and work in a fast‑paced changing environment.
• Knowledge of lubricant products and fleet is an asset.

Humble. Hungry. Smart. Does this sound like you?

Do others describe you as being a down-to-earth achiever? Someone who thinks outside the box and always strives to do more than what is required? Someone who sees the bigger picture? You sound brilliant to work with!

We are committed to providing equal opportunities to all applicants. If you require accommodation due to a disability, you will have an opportunity to notify us when scheduling your interview.

We are an equal opportunity employer and encourage applications from all qualified individuals. Our ability to work as one team across Canada, the United States, and the Caribbean is foundational to our success. We show up as our authentic selves each day and create space for one another’s unique contributions.

We respect the diverse cultures, traditions, and perspectives of Indigenous Peoples and seek to achieve equitable partnerships and opportunities with Indigenous communities.

The Fine Print:

Candidates must be legally eligible to work in the country in which they applied. Regrettably, we are unable to sponsor employment visas at this time.

Final candidates will be required to undergo a confidential pre‑employment background check, including but not limited to educational, criminal, credit, drug and alcohol, and/or fitness for duty testing.