Branch Administrative Coordinator

Finning International Inc.; Vancouver; Hybrid; CAD 54,000 - 66,000; Full time

Job summary

Finning Canada is seeking an organized Branch Administrator to support daily administrative needs at Fork McKay & In Town. This entry‑level role helps with office processes, documentation, and purchasing to keep the branch running smoothly behind the scenes.

The position offers a Monday–Friday, 37.5 hours/week schedule in a stable, team‑oriented environment. Ideal candidates have a high school diploma, related post‑secondary education, and MS Office proficiency.

Qualifications

• High School Diploma required.
• Post-secondary education in administration, business, or a related field is an asset.
• Previous administrative or office experience is an asset (co-op, internship, or 1 year +).
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Experience with purchase orders or administrative systems is an asset, but not required.

Responsibilities

• Timekeeping & Workforce Administration
• Timekeeping for all regional Parts employees
• Tracking and monitoring Workday training requirements
• Coordinating onboarding requirements, including asset requests, D&A testing, and site access
• Scheduling and tracking drug and alcohol testing
• Maintaining ICP updates and employee records
• Procurement & Financial Support
• Creating subcontractor purchase orders in M3
• Assisting with invoice issues and follow-up
• Processing employee expenses in Concur
• Ordering supplies through Ariba
• Travel & Logistics Coordination
• Scheduling vehicle maintenance and repairs
• Supporting meeting coordination and general administration
• Operational Support
• Ordering and maintaining discount posters and promotional materials
• Managing retail clothing and company swag inventory
• Supporting department communications and other administrative initiatives

Skills

Attention to detail

Organizational skills

Communication skills

Team-oriented

Education

High School Diploma

Post-secondary education in administration or related field

Tools

Microsoft Office

Workday

Concur

Ariba

Job description

Finning Canada is seeking an organized Branch Administrator to support daily administrative needs at Fork McKay & In Town. This entry‑level role helps with office processes, documentation, and purchasing to keep the branch running smoothly behind the scenes.

The position offers a Monday–Friday, 37.5 hours/week schedule in a stable, team‑oriented environment. Ideal candidates have a high school diploma, related post‑secondary education, and MS Office proficiency.