Branch Administrator

Finning; Fort McMurray; On-site; CAD 54,000 - 66,000; Full time

Job summary

Finning Canada is seeking a Branch Administrator in Fort McMurray to support day-to-day branch operations. This entry-level role focuses on timekeeping, onboarding, purchasing, and general administrative tasks to keep the branch running smoothly.

You will gain hands-on experience with Workday-related processes, Ariba purchases, and expense management while working a consistent Monday–Friday schedule in a stable environment.

Qualifications

• High School Diploma required.
• Post-secondary education in administration or related field is an asset.
• Previous administrative experience (co-op, internship, or 1 year+) is an asset.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Experience with purchase orders or administrative systems is an asset.

Responsibilities

• Timekeeping for all regional Parts employees and training tracking.
• Onboarding coordination, asset requests, D&A testing, site access.
• Scheduling and tracking drug and alcohol testing.
• Maintaining employee records and ICP updates.
• Creating subcontractor purchase orders in M3; invoice follow-up.
• Processing employee expenses in Concur; ordering supplies via Ariba.
• Coordinating travel for temporary transfers and training; vehicle maintenance.
• Supporting meetings and general administration.
• Managing apparel and promotional material inventories; department communications.

Skills

Attention to detail

Organizational skills

Communication skills

Team-oriented mindset

Education

High School Diploma

Post-secondary education in administration or related field

Tools

Microsoft Office

M3

Concur

Ariba

Job description

Company: Finning Canada

Number of Openings: 1

Worker Type: Permanent

Position Overview: Are you organized, detail-oriented, and looking to start your career in an administrative role? As a Branch Administrator at Finning, you'll support the day-to-day administrative needs of our branch, helping keep operations running smoothly behind the scenes. This is an entry-level opportunity where you'll gain hands-on experience with office processes, documentation, and purchasing activities. If you enjoy staying organized, working with systems, and supporting a team, this role is a great way to build your career in a stable and supportive environment.

Location: Fork McKay & In Town

Schedule: Monday to Friday | 37.5 hours/week

Salary: Approximately $60,000 annually

Job Description

Timekeeping & Workforce Administration

• Timekeeping for all regional Parts employees
• Tracking and monitoring Workday training requirements
• Coordinating onboarding requirements, including asset requests, D&A testing, and site access
• Scheduling and tracking drug and alcohol testing
• Maintaining ICP updates and employee records

Procurement & Financial Support

• Creating subcontractor purchase orders in M3
• Assisting with invoice issues and follow-up
• Processing employee expenses in Concur
• Ordering supplies through Ariba

Travel & Logistics Coordination

• Coordinating travel for temporary transfers and training
• Scheduling vehicle maintenance and repairs
• Supporting meeting coordination and general administration

Operational Support

• Ordering and maintaining discount posters and promotional materials
• Managing retail clothing and company swag inventory
• Supporting department communications and other administrative initiatives

What We're Looking For

• Strong attention to detail and organizational skills
• Comfortable with administrative tasks like data entry, filing, and documentation
• Ability to manage multiple tasks and stay organized
• Strong communication skills and a team-oriented mindset
• Reliable, proactive, and eager to learn

Qualifications

• High School Diploma required
• Post-secondary education in administration, business, or a related field is an asset
• Previous administrative or office experience is an asset (co-op, internship, or 1 year+)
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Experience with purchase orders or administrative systems is an asset, but not required

Why Join Finning

• Great entry point into a well-established, global organization
• Consistent Monday-Friday schedule with work-life balance
• Opportunity to learn and build foundational administrative skills
• Supportive and team-oriented work environment
• Potential for career growth within Finning

If you're looking to build your administrative career and be part of a team that keeps things running smoothly, we'd love to hear from you.

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.