Branch Administrative Assistant

DFI Piling group; Grande Prairie; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health & Dental

RRSP Matching

Referral program

Professional development

Fuel pricing program

Career advancement

Employee Assistance Program

Employee discounts

Job summary

DFI Piling Group is seeking a Branch Administrator in Grande Prairie, AB. You will ensure field paperwork is processed, train staff for field operations, provide reception duties, and support the Branch Manager.

This role offers benefits and opportunities for professional development within a growing global company. The position requires organization, strong Microsoft Office skills, and 2+ years in construction or logistics administration.

Qualifications

• High school diploma required.
• Proficient with Microsoft Office software.
• 2+ years in construction administration or logistics administration.
• Administrative Professional certificate or diploma an asset.

Responsibilities

• Review and schedule employee safety courses and orientations before dispatch to ensure client compliance.
• Assist with answering calls into dispatch when volume requires.
• Build, process and track hourly job packages for submission to A/R.
• Assist with onboarding of new hires.
• Enter load tallies and bookings for crew accommodations.
• Upload schedules to internal reporting system for field use.
• Order PPE from head office and manage training booklets inventory.
• Schedule staff to complete safety courses and orientations for compliance.

Skills

Microsoft Office

Education

High School Diploma

Administrative Professional certificate or diploma

Job description

Location: Grande Prairie, AB, CanadaCareer Number: 3833Date Posted: 2026-10-02Working at DFIGot ideas? We want them.Looking for a rewarding challenge?As a privately owned company, with innovation as a core value, DFI has the unique ability to provide you with experiences that put your ideas into action.Over the past 50+ years, the relentless pursuit of excellence and self sufficiency has led DFI to grow from a small, one-truck operation into a multi-national company that works across the globe delivering world-class products and services across a vast array of industries.Our own independent ERW pipe mill, our 54-acre storage yard, 200,000 square feet of shop space (featuring overhead cranes, vehicle exhaust extraction, and mechanic pits), our in-house engineers, our custom-built cranes, and internal international opportunities are all examples of what proudly sets us apart.We recognize that none of the above could be achieved without a world class workforce, so let us invest in you.Join our team.Job ProfileThe Branch Administrator is responsible for ensuring field paperwork is processed, staff are fully trained and outfitted for field operations, provides reception duties, and supports the Branch Manager.Benefits:• Comprehensive Health and Dental plan• RRSP Matching• Employee Referral Program• Professional Development Allowance• Employee preferred fuel pricing program• Career advancement opportunities• Employee Assistance Program• Employee discounts at participating vendors#dficareersJob DutiesReview and schedule employee safety courses and orientations before being dispatched to ensure compliance with clientAssist with call answering into dispatch when volume requiresBuild, process and track hourly job packages for submission to A/RAssist with onboarding of new hiresEnter load talliesBooking of crew accommodationsUpload schedules to internal reporting system for use in the fieldOrdering PPE from head officeManaging inventory of various training booklets, ordering when requiredSchedule staff to complete safety courses, customer orientations and competencies as required to maintain complianceQualificationsHigh school diplomaProficient with Microsoft Office Software2+ years in construction administration or2+ years in logistics administration roleHigh School Diploma, minimum; Administrative Professional certificate or diploma an asset